Arts Education Coordinator

State of Oklahoma•Oklahoma City, OK

8d•Onsite

About The Position

The Oklahoma Arts Council (OAC) is the official state agency for the support and development of the arts. We strive to build a strong, service-minded team to support our mission to lead, cultivate, and amplify the transformative power of the arts for all Oklahomans and their communities. We are seeking an organized and detail-oriented individual to support the agency’s arts education and community arts learning programs and provide clear, responsive assistance to the public. The ideal candidate takes initiative, communicates clearly, works well with others, and enjoys helping others.

Requirements

Associate degree from an accredited college or university required.
Experience, training, or coursework that demonstrates strong organization, communication, customer service, administrative support, records management, or technology skills.
Strong written and verbal communication skills, including the ability to provide clear and professional assistance by email, phone, virtual meeting, and in person.
Ability to explain processes, provide basic technical assistance, and guide users through forms, deadlines, online systems, and program requirements.
Ability to manage multiple tasks, deadlines, records, and follow-up needs with accuracy and attention to detail.
Comfort using Microsoft Office 365 programs and learning online databases, grant portals, and other technology systems.
Pre-employment OSBI background check must be successfully completed.
Must hold driver's license and be able to drive a vehicle to various locations across the state if necessary.

Nice To Haves

Graduation from an accredited four-year college or university with a degree in art, arts education, arts administration, business, or public administration or a related degree.
Experience supporting grant programs, nonprofit organizations, public agencies, arts organizations, or community-based organizations.
Experience using online databases, grant portals, customer relationship management systems, or other records management systems.
Experience with Fluxx Grantmaker or other grants management systems.
Additional skills that support public-facing service, such as bilingual communication, community outreach, or experience working with communities, helpful but not required.

Responsibilities

Provide programmatic and general administrative support to Arts Education staff.
Respond to inquiries and provide information on OAC arts education programs.
Provide logistical support for arts education programs, including room booking, catering, scheduling, communications, meeting coordination, and materials preparation, such as contracts and invoices.
Book travel and manage travel claims and purchase requests and similar administrative tasks as needed.
Gather photos, quotes, and documentation for program data and storytelling.
Travel occasionally for site visits, meetings, and events, including after-hours events and overnight, in-state travel.
Support other departments and the agency’s goals, including program and grants management, and perform additional duties as assigned.
Manage all files and records, data, and documentation for the TSET Discovery Grant and submit quarterly reports to TSET.
Monitor the OAC grants system for submitted applications, reports, amendments, and other grant-related materials for arts education-related programs.
Conduct initial checks for Creative Aging Partnership and Arts in Alternative Education Community Partnership Grant applications.
Review partnership grant reports, payment requests, support materials, and assist with routine follow-up on applications, contracts, reports, amendments, support materials, and other grant requirements.
Identify and communicate with applicants and grantees regarding missing or incomplete materials.
Provide administrative support before, during, and after grant review panels, including scheduling, materials preparation, panelist support, and notes or documentation as assigned.
Assist with routine follow-up related to applications, contracts, reports, amendments, support materials, and other grant requirements.