Arts Administrator
About The Position
The Arts Administrator is an important part of the administrative team in the Art Museum and reports to the Hannah and Russel Kully Director of the Art Museum. Working in close consultation with the Executive Assistant to the Art Museum Director, this role provides administrative, organizational, and strategic support to the Director’s Office and is key to establishing a collaborative and creative, and inclusive working culture across the Museum. This role manages important project schedules, coordinates communications with internal and external stakeholders, and supports key divisional initiatives. The position requires discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced cultural environment, and is key to establishing a collaborative, creative, and inclusive working culture that allows the Art Museum team to produce its best work. S/he/they will demonstrate a background of working directly with people from diverse racial, ethnic, geographic and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.
Requirements
- BA in Arts Administration, Business Administration, Communications, Art History or related field
- 2-3 years executive administrative experience required, preferably in arts, cultural institutions, nonprofit organizations, or higher education
- Diplomatic and detail-oriented
- Highly reliable and proactive
- Adaptable and solution-oriented
- Strong interpersonal skills
Responsibilities
- Proactively manages and assists with scheduling and meeting logistics, including technical requirements
- Provides high level confidential support relating to the Director’s professional responsibilities
- Engages with the entire organization, especially President’s Office, HR, Finance, IT, and external partners
- Prepares expense reports for Director and supports timely execution of all finance-related items
- Administrative and logistical coordination for special projects, programs and events originating in the Art Director’s office
- Oversees and performs special projects, research assignments, and other duties as assigned
- Assist with coordination of VIP visits, exhibition openings, and institutional events.
- Support fundraising and donor stewardship activities when needed.
- Maintain Art Division departmental calendar and track staff vacation
- Maintains office supplies
- Maintenance of the administrative current and back-files of the Art Collections, and periodic archiving of records
- Provide first response to public inquiries, distribute to staff as necessary
- Contact Facilities about lights, restroom, temperature, pests, etc.
- Work cross-divisionally and with volunteer leadership to strategize annual program goals and design calendar of events
- Execute regular program of field trips to museums, artist studios and private collections
- Manage and coordinate all aspects of ACC Annual Gala acquisition event including, logistical event arrangements both on and off campus and production of associated graphic materials, such as the program booklet.
- Maintain close communication with curatorial and registration team regarding shipment and installation of potential acquisitions
- Manages All Staff Meetings and monthly coffees
- Assist EA to Director in developing annual operating budget
- Tracks targets related to annual operating budget throughout year
- Review and approve departmental invoice through WorkDay as needed
- Review and approve departmental Pcards through WorkDay as needed
- Process invoices through WorkDay as necessary as needed
- Track and assist with special projects initiated by the Director
- Coordinate cross-departmental communication to ensure timely completion of strategic initiatives
- Monitor deadlines and ensure follow-through on key decisions and action items.
Benefits
- Medical, Dental, Vision
- 403(b) retirement plan and matching retirement plan with an outstanding employer match
- Hybrid remote work schedule available for applicable positions
- Considerable paid time off, including annual leave, sick leave, and holidays
- Discounts for staff in The Huntington Store and restaurants
- Free admission to various museums and cultural institutions
- Free passes each month to welcome family and friends to visit the grounds
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
