Art Transport Coordinator

Christie's•New York, NY

1d•$22 - $24

About The Position

The Art Transport Coordinator - Operations (Temporary) role at Christie's involves joining the Art Transport team to process and organize incoming invoices related to Art Transport and arrange transport of pre-sale property. This role is crucial for ensuring timely payment of invoices, managing invoice processing systems, and coordinating with various departments and vendors to facilitate art transportation. The position requires excellent organizational skills, attention to detail, and strong communication abilities to maintain relationships with internal teams and external clients, ensuring a seamless and exceptional client experience.

Requirements

A minimum of one year's experience in an Accounts Payable or assistant role in a high-paced environment.
Excellent interpersonal skills, including superior written and spoken communication.
Ability to remain composed and professional in stressful situations.
Demonstrated ability to multi-task and prioritize.
Strong follow-up skills with attention to detail.
Proficient in Microsoft Excel and strong knowledge of Microsoft Outlook, Word and PowerPoint.

Nice To Haves

Bachelor's degree preferred or relevant work experience.

Responsibilities

Organizing all incoming invoices related to Art Transport to ensure timely payment.
Management of invoice processing systems shared between Accounts Payable and Art Transport.
Work with department Admins and Shipping Coordinators to resolve invoice issues.
Verify vendor accounts by reconciling monthly statements and related transactions.
Daily communication with Accounts Payable.
Procure packing and transportation services from our partner vendors and present transport options and cost for internal and external clients as needed.
Build and maintain relationships with Specialist Art Departments to best understand property requirements, sales volumes and issue resolution.
Work closely with the Pre-Sale Team to deliver an integrated, consistent and exceptional client experience.
Monitor and execute quote requests in a timely manner in line with established service levels.
Monitor the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment.
Liaise with the Shipping Managers to provide input on shippers’ performance and maintenance of service level requirements and KPIs.
Ship in compliance with all applicable laws and regulations.
Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors.
Execution of Ad Hoc projects based on department needs.