Art Program Assistant

University of California, San Francisco • San Francisco, CA

13d

About The Position

The Art Program Assistant will support planning, operational development, and collection management activities within the UCSF Art Program. This role offers hands-on experience managing a healthcare art collection that enhances patient, visitor, faculty, and staff environments. The assistant will collaborate with Campus Planning staff, facilities teams, and various university departments. The scope of work includes conducting site walks to verify and update artwork information (photographs, locations, artist names, titles, media, and labels), organizing and maintaining the art database in Smartsheet, transferring records from paper files to Box and Smartsheet, confirming artwork locations in on- and off-site storage, inspecting storage areas and recommending consolidation opportunities, researching missing collection information, identifying missing labels, and documenting visible artwork damage.

Requirements

• High school graduation and two years of related administrative experience; or an equivalent combination of education and experience.
• Experience with Smartsheet program.
• Strong computer skills and experience with all Microsoft Office programs (i.e., Outlook, Word, Excel, PowerPoint, etc).
• Attention to detail and understanding of multi-step procedures.
• Ability to set priorities under pressure.
• Excellent organizational skills, ability to work independently, and ability to coordinate with multiple stakeholders.
• Ability to communicate effectively with staff across UCSF Real Estate and other departments.
• Ability to engage knowledgeably with artworks, artists, materials, and artistic concepts.

Responsibilities

• Conduct site walks to verify and update artwork information, including photographs, locations, artist names, titles, media, and labels.
• Organize and maintain the art database in Smartsheet.
• Transfer records from paper files to Box and Smartsheet.
• Confirm artwork locations in on- and off-site storage.
• Inspect storage areas and recommend opportunities for consolidation.
• Research missing collection information.
• Identify missing labels.
• Document visible artwork damage.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED