Art Program Assistant

UCSF • San Francisco, CA

47d • $27 - $36 • Onsite

About The Position

The Art Program Assistant will support planning, operational development, and collection management activities within the UCSF Art Program. The Art Program Assistant will gain hands-on experience managing a healthcare art collection that enhances patient, visitor, faculty, and staff environments while collaborating with Campus Planning staff, facilities teams, and various university departments.

Requirements

• High school graduation and two years of related administrative experience; or an equivalent combination of education and experience
• Experience with Smartsheet program
• Strong computer skills and experience with all Microsoft Office programs (i.e., Outlook, Word, Excel, PowerPoint, etc)
• Attention to detail and understanding of multi-step procedures
• Ability to set priorities under pressure
• Excellent organizational skills, ability to work independently, and ability to coordinate with multiple stakeholders
• Ability to communicate effectively with staff across UCSF Real Estate and other departments
• Ability to engage knowledgeably with artworks, artists, materials, and artistic concepts

Nice To Haves

• Conducting site walks to verify and update artwork information, including photographs, locations, artist names, titles, media, and labels
• Organizing and maintaining the art database in Smartsheet
• Transferring records from paper files to Box and Smartsheet
• Confirming artwork locations in on- and off-site storage
• Inspecting storage areas and recommending opportunities for consolidation
• Researching missing collection information
• Identifying missing labels
• Documenting visible artwork damage

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED