Art & Music Program Facilitator

Seattle Pacific University•Lexington, MA

8d•Onsite

About The Position

Seattle Pacific University is seeking an organized, adaptable, and service-oriented Art & Music Program Facilitator to coordinate the day-to-day operations of our Art and Music programs. This position serves as an important point of connection for students, faculty, adjunct faculty, program chairs, and campus partners. The Program Facilitator coordinates academic and departmental processes, facilities and equipment, events, student employees, and administrative activities across both programs. The ideal candidate enjoys working with people, creating order from many moving pieces, and helping academic programs run smoothly behind the scenes. Success in this role requires excellent organization and follow-through, sound judgment, strong communication skills, and the ability to balance competing priorities throughout the academic year. The Art & Music Program Facilitator supports Seattle Pacific University’s mission by contributing to a Christ‑centered learning and working community committed to academic excellence, service, and engagement with the world. In this role, the employee brings their skills, gifts, and professional expertise to work that matters—serving students, colleagues, and the broader University community in ways that reflect SPU’s values and purpose. To that end, all University employees are required to be aligned with and supportive of SPU's Statement of Faith and its derivative policies and lifestyle expectations.

Requirements

Bachelor’s degree or an equivalent combination of education and relevant professional experience
Experience providing program, academic, event, office, or operational support
Strong organizational skills and the ability to manage multiple priorities and deadlines with attention to detail
Excellent interpersonal, written, and verbal communication skills
Demonstrated initiative, sound judgment, and ability to solve problems and follow through
Ability to work both independently and collaboratively with students, faculty, staff, and community partners
Proficiency with Microsoft Office and comfort learning administrative and academic technology systems
Ability to supervise and provide direction to student employees
Mission Alignment: A personal commitment to Christian faith; enthusiasm for supporting SPU’s mission; alignment with the University’s Statement of Faith; and willingness to uphold the lifestyle standards of our Christian community.

Nice To Haves

Experience in higher education, an academic department, or an arts-related organization
Experience supporting Art, Music, performing arts, exhibitions, or other creative programs
Experience coordinating events, facilities, specialized equipment, purchasing, or inventory
Experience supervising student employees or other part-time staff
Familiarity with academic processes and systems such as Canvas, SharePoint, or Workday

Responsibilities

Provide day-to-day operational and administrative support for the Art and Music programs, serving as a resource for students, faculty, adjunct faculty, staff, and visitors
Support course scheduling, teaching assignments, registration and enrollment processes, catalog updates, syllabi collection, and classroom supply needs
Assist with Art and Music scholarship processes and monitor scholarship requirements
Process purchasing, invoices, reimbursements, honoraria, travel, and other departmental transactions; maintain departmental records and online resources
Coordinate classrooms, studios, rehearsal and performance spaces, building access, facilities requests, and safety-related needs
Manage program technology, instruments, studio and audiovisual equipment, including inventory, checkout, rentals, repairs, and records
Coordinate logistics and communications for concerts, recitals, exhibitions, and other program events
Support alumni engagement, community outreach, and program-related activities
Hire, train, schedule, supervise, and evaluate student employees
Coordinate work assignments and approve student employee time and payroll submissions
Build effective working relationships with students, faculty, administrators, campus departments, and community partners
Coordinate information and requests across both programs and help identify and resolve operational needs
Maintain SharePoint, Canvas, and other departmental systems and resources