Art Administrative Coordinator

Burning Man•San Francisco, CA

14h•Hybrid

About The Position

The Burning Man Project Art Department supports the creation of impactful, interactive artwork in Black Rock City and beyond. The Art Administrative Coordinator plays a key role in program administration and office operations, both in San Francisco and on-site in Nevada. The role involves coordinating logistics, meetings, schedules, and relationships while supporting a wide range of administrative processes. Success in this position requires strong critical thinking, interpersonal skills, and a genuine commitment to administrative work as a vital part of the team. This is a regular full-time role, located in the San Francisco Bay Area. Working hours will be based on Pacific Time. The deadline to apply for this role is 5:00 pm Pacific on March 22nd, 2026.

Requirements

3+ years of administrative support experience
Bachelor's degree or equivalent experience
Past attendance and participation at the Burning Man event in Black Rock City
Located in the San Francisco Bay Area
Ability to think on feet, problem solve, critically think, and remain calm under stress
Ability to adjust work schedule seasonally; flexibility to adjust daily workload as needed
Ability to live and work in the harsh physical environment of the Burning Man event location on the Black Rock Desert of Nevada for ~3 weeks out of every year during August and September
Excellent time management skills
Positive and professional demeanor conducive to effectively presenting information and communicating with executives, managers, staff/volunteers, artists, community members, participants, BMP board members, vendors, and the general public
Ability to work well as a team player
Excellent oral and written communication skills
High level of personal integrity with the ability to uphold high standards of confidentiality
Detail-oriented with strong organizational skills
Strong ability to manage multiple projects and deadlines
Ability to take direction from more than one person, manage time appropriately, and prioritize workload as necessary
Motivated self-starter with an ability to anticipate issues and be proactive in developing effective solutions
Dedicated to principles of behavior and ethics of the Burning Man organization
Very comfortable with technology, including knowledge of Google G Suite, MS Office, Salesforce or similar database software, digital image management
Ability to see a project through from start to finish and deliver results on time
Valid driver’s license and a good driving record.

Nice To Haves

Experience working with volunteers
Basic Salesforce skills
Event management experience
Experience in diverse, innovative, and experimental environments

Responsibilities

Acts as the Artist Liaison for an assigned portfolio of Honoraria and registered artists, serving as their primary point of contact and providing the necessary guidance to help them successfully develop their work for Black Rock City
Implements the driving pass process, working with the Art Management team and Artist Liaisons to monitor and manage artist requests and reporting
Supports events organized by the Art Department such as artist lunch & learns and office hours
Acts as key member of the Desert Arts Preview production team
Manages planning and logistics for Art Department Staff Camp, including camper determination and placement, LNT compliance, and coordination with ARTery Ops on power needs
Facilitates playa document print production for Art managers and volunteer teams (FAST, ASS, ARTerians)
Handles the in/out of SF warehouse and transportation of materials to playa
Sources and manages the art installed in the ARTery
Sources and handles the printed art placement map and collaborates on the WhatWhereWhen art map
Serves as point person for Art Department’s annual thank you card list of volunteers and artists; stamps and signs all Art Dept. cards
Manages the artist/BMP contract process for the Honoraria and Temple grant programs; acts as liaison between Accounting, Artist Liaisons, artists, and Legal team to finalize documents; ensures accuracy of documents; routes contracts via Docusign for final signatures
Serves on the Honoraria Letter of Intent review committee, reading and evaluating a portfolio of LOIs
Manages the collection and formatting of images related to the grant process for committee review and final selection meeting, coordinates with Tech Dept for the slide deck export
Participates in annual testing of grant forms and review systems (Temple and Honoraria Programs) in coordination with Tech team and Art Department staff
Provides general administrative support for grant programs, including preparations for Q&A sessions, meetings, and hospitality for Grant Committee meetings
Coordinates logistics of the seasonal hiring processes within the Art Department. Partners with hiring managers; submits PANs/PANTs/IC Agreements
Maintains appropriate current knowledge of internal hiring practices and compensation requirements, in consultation with the People Operations department
Manages new seasonal hires through the People Ops onboarding checklist
Supports the departmental volunteer recruitment process
Supports the management and administration of the ARTerian volunteer team, working with ARTerian VCs and Art Management Specialist to: Recruit, vet and onboard new ARTerian volunteers Plan and facilitate monthly ARTerian meeting and trainings
Recommends and purchases appreciation gifts for volunteers and staff
Supports the creation of presentations for internal and external audiences (Communications, Philanthropic Engagement, BMP Board, BRC Ops Board, external speaking engagements for the Director of Art, etc.)
Reviews artists’ project listings to ensure that they are accurate and edited before they are published to the Burning Man website
Helps compile art information for The Way It Is, The Survival Guide, and other BMP collateral
Manages the artists’ space in Hive, Burning Man’s social/educational platform
Assists with the flow of information between the Art Dept and the Burning Man Communications team related to Burning Man Journal articles and other social media outreach
Provides general administrative support to Director of Art as needed, particularly around drafting correspondence and supporting scheduling
Coordinates and supports monthly expense report submissions for the Director of Art
Provides administrative management for Art Department team events, such as planning on- and off-site meetings, and coordinating appreciations for special occasions
Manages regular data entry and reporting in Salesforce
Responds where appropriate to inquiries and requests for information from other departments; routes incoming requests to appropriate staff as necessary
Orders supplies for ARTery Ops and snacks for all ARTery volunteers
Supports Director of Art with scheduling meetings with internal and external stakeholders
Assists with organizing and maintaining departmental shared files, discussion groups, and digital assets
Captures meeting notes via AI for Art Dept meetings as needed
Implements Driving Pass distribution to artists
Organizes and implements all hospitality events including several toasts, artist appreciation events and other social activities during build week and event week
Provides support to artists as needed, as their Artist Liaison
Supports ARTery activities as assigned by the Director
Insures that the systems, equipment, and meetings on playa are all functioning
Answers questions from the general public when on front-of-house shift in the ARTery
Supports Director for meeting attendance, special hosting and tours, and other needs
Obtains commissary meals for leaders as needed
Acts as ‘camp host’ for Art Department staff camp; coordinates with ARTery Ops as needed
Represents Art Department in A-Team (Administrative Team) meetings as needed
Performs other duties as assigned
Assists in the creation, publishing, and maintenance of process documentation related to their assigned duties.
Helps acculturate and educate junior staff in Burning Man culture and business processes.
Collaborates with the education team to develop training materials in their area of expertise, as requested.
Pursues ongoing learning in their area of expertise, working to stay current on emergent knowledge, skills, and processes.

Benefits

Health benefits: medical, dental, vision insurance for employees and dependents.
Long term disability and life insurance.
401k retirement plan with voluntary employee contribution.
Accrued vacation and sick time: Up to 10 days vacation per 12 months on assignment.
Additional annual paid time off in accordance with policy guidelines; 7 paid holidays annually, in addition to paid office closure during December 24th - January 1st.
Paid parental and bonding leave.
Communications benefits for remote employees; reimbursement of up to $120/month for home office internet and phone expenses.
Commuter benefit program.
Mental health support, life coaching, financial and legal consultation services through our employee assistance program.
Professional development fund along with unique leadership and learning opportunities.
Equipment and tools necessary to succeed in a remote friendly workplace.