Duet, Area Administrative Assistant

Duet Nebraska•Bellevue, NE

About The Position

The Area Administrative Assistant provides daily clerical and administrative support to Duet’s Area Administrative Offices, including support to the Area Director, under the supervision of the Duet Area Director. Duet provides support services to adults with intellectual and developmental disabilities across five counties in Eastern Nebraska, with a focus on empowerment and independence. The role serves as a first point of contact for visitors and people receiving services, supports office communications and records, coordinates administrative submissions to headquarters, and helps maintain office supplies and documentation. The position requires maintaining confidentiality and complying with HIPAA regulations.

Requirements

High school diploma or GED required.
Strong team player with a positive attitude.
Strong knowledge of Microsoft Office 365, including Word, Excel, PowerPoint, SharePoint, and Teams.
Ability to operate office equipment, including a multi-line postage meter and phone system, fax machine, calculator, and copy machines.
Ability to perform tasks efficiently and effectively with minimum supervision, including in sometimes stressful situations.
Clear oral and written communication skills and ability to establish effective working relationships with staff, professionals, community representatives, and the general public.
Ability to pass an APS/CPS background check; must not have been dismissed from prior employment due to suspected or actual abuse or neglect.
Valid driver’s license with no major violations, including DUI, in the past five years and no more than three moving violations and/or at-fault accidents in the past three years.
Available automobile with required state insurance coverage for transporting people receiving services.
Ability to work scheduled hours and comply with attendance and notification rules.
Ability to lift 25 pounds, bend, stoop, sit in one position for extended periods, and perform general office activities involving light lifting, sitting, bending, and standing.

Nice To Haves

Two years of Administrative Assistant experience preferred.
Two years of Human Services experience preferred.

Responsibilities

Ensure confidentiality of all information and act in accordance with HIPAA regulations.
Provide clerical support to the Duet Area Offices.
Take and distribute meeting minutes as requested.
Sort and distribute incoming and outgoing mail, including faxes, at the main Area office.
Maintain inventory and order supplies for the Area offices.
Serve as the first point of contact for visitors and people receiving services, answer phones, and route inquiries as appropriate.
Maintain contact lists, including phone lists, emergency contact lists, and service coordinator lists.
Submit mileage for Area employees to Duet headquarters.
Scan and maintain receipts for reimbursements and expense reports, submitting them to headquarters as needed.
Maintain and submit emergency drill records to headquarters.
Track First Aid and CPR certifications and submit training requests to headquarters.
Submit pre-approved payroll for people receiving services.
Maintain non-electronic documents.
Contact vendors and obtain bids at the request of the Area Director.
Perform other duties as assigned by the Duet Area Director.

Benefits

100% employer-paid single-coverage medical, dental, and vision insurance after a 90-day waiting period.
Company-paid short-term and long-term disability insurance.
Company-paid life insurance.
Casual dress.
12 days of paid vacation and 12 days of paid sick time, 24 days total.
11 paid holidays.
Pension and retirement programs.
Tuition reimbursement.
On-the-job training with mentor programs.
Starting pay of $14.00 per hour.