Part-time Archivist

New World Symphony•Miami Beach, FL

10d

About The Position

The Archivist works as a member of the Communications Department and supports the New World Symphony (NWS) in preserving past and documenting current organizational activities and materials, responding to internal and external archival requests, accession materials and assisting with strategic communications.

Requirements

Experience with archival best practices, Encoded Archival Description (EAD metadata and handling various types of materials preferred
A bachelor's degree, or current enrollment in a degree program, is preferred
An equivalent combination of education and experience may be considered
Ability to interact effectively and respectfully as a team player with a variety of people
Excellent written and oral communication skills
Highly organized with attention to detail and quality
Ability to manage numerous projects simultaneously, in a demanding, multi-activity work environment, and meet deadlines.
Proficiency in MS Office Suite, Adobe Creative Cloud and Digital Asset Management software
Passion for the mission of the New World Symphony and commitment to its values of community, respect, excellence, accountability, and trust

Nice To Haves

Experience with Digital Asset Management (DAM) software preferred
Photography experience is a plus

Responsibilities

Collect, document and store all significant organizational materials, both print and digital, in a timely, efficient fashion using NWS’s identified processes and Digital Asset Management System (DAM), Canto
Maintain guidelines and procedures for records identification and archival processing, including identification and collection of digital files from key internal staff and departments
Process, digitize, and preserve legacy archival collections while curating newly created, digital photo and video assets. Directly responsible for the oversight, maintenance, and leveraging of NWS's Michael Tilson Thomas (MTT) Collection. In close collaboration with MTT’s team, the Archivist acts as curator for legacy photo, A/V, and press coverage directly and tangentially related to Michael Tilson Thomas and his tenure as Co-Founder, Artistic Director and Artistic Director Laureate of NWS. Manipulate and manage new and old digital files for inclusion and easy access within Canto using best practices, including adjusting file names and creating systematic metatags
Work across departments to implement the best asset organization and taxonomy for browsing and searching for assets
Collaborate on and provide assets for internal and external projects related, but not limited to: institutional history, storytelling, events, programs, and individual & corporate sponsors to support the goals and pillars of NWS, the Archives, and the Communications department
Manage user access to Canto, stepping in to help problem-solve or locate information and assets as needed
Train applicable new hires on how to access and use the DAM, as well as providing continuous training on any changes to the process as needed
Communicate with DAM provider to request tools and solicit upgrades for streamlining content creation, tagging, and publishing
Respond to internal and external requests for archival materials in a timely fashion
Manage accession materials acquired by gift or bequest
In consultation with the Director of Communications and NWS’s content calendar, coordinate and assist with original content for the NWS newsfeed
Stay informed about new trends and/or opportunities that could further NWS's strategic initiatives