Archives and Special Collections Assistant (Library Assistant II)

Framingham State University•Framingham, MA

19h•Onsite

About The Position

Framingham State University (FSU) is seeking an Archives and Special Collections Assistant (Library Assistant II) to work primarily in the Archives and Special Collections areas of the library. FSU is a public university with a commitment to inclusive excellence, offering a wide range of academic programs and serving a diverse student body. The university is dedicated to promoting a culture of equity and antiracism and is recognized for its commitment to higher education excellence and distinction. Located between Boston and Worcester, FSU offers access to urban amenities, natural landscapes, and diverse communities. The university's motto, "LIVE TO THE TRUTH," reflects its commitment to sincerity, effort, and achievement.

Requirements

At least one year of full-time, or equivalent part-time paraprofessional or clerical experience as a library assistant, preferably with archival and special collections in a library, museum, or similar context.
Detail-oriented and able to work with accuracy.
Excellent organizational and planning skills.
Proven ability to work independently and follow-through and resolve tasks and issues to completion.
Able to ensure proper handling, care, storage, preservation, and tracking of collection items.
Proficiency in use of the Internet, Excel, and other Microsoft Office products.
Ability to understand and apply Library and university procedures and guidelines.
Ability to prepare general reports.
Strong interpersonal and communication skills, with the ability to work effectively with diverse individuals and communities.
Sound judgment, problem-solving skills, and the capacity to manage multiple projects effectively.
Ability to safely lift boxes and push book trucks of up to 40 pounds.

Nice To Haves

Basic experience or understanding of archives and special collections.
Experience handling or preserving rare or fragile documents, objects, and other materials.

Responsibilities

Assist with requests from faculty, staff, students, alumni, and outside patrons.
Supervise student workers, interns, and patrons using archival and special collections materials and the Special Collections Reading Room.
Assist with supervising students and interns assigned to archives/special collections.
Locate, retrieve, and return to proper locations archival materials in a safe and efficient manner.
Arrange, process, describe, and preserve archives, manuscript, and image collections, using established standards and local policies and procedures set by the Archivist/Special Collections Librarian.
Track and compile patron usage statistics and logs on use of the archives and special collections.
Organize and copy archival materials as needed.
Collaborate with Archivist/Special Collections Librarian on a wide range of initiatives, including physical and digital exhibits, preservation projects, special events, tours and class visits.
Enter data in and manage Excel and Access databases, and prepare lists using Microsoft Word.
Use standard archival and filing procedures to inventory collections, do filing, and create lists of Honors Thesis papers and other collections as needed.
Organize and prepare materials for digitization.
Attend department and library meetings, serve on appropriate staff work groups, and participate in necessary training.
Perform projects and other duties as assigned by supervisor.
Staff library front desk as assigned.