Archive Records Specialist (Short-Term)
About The Position
The incumbent prepares inactive Office of Defense Trade Controls Compliance (PM/DTCC) records for transfer to the archives, following the office’s Archives Record Procedures. The incumbent puts together archive boxes, moves files from office shelving to a prep workstation, and removes all staples, paper clips, binder clips, dividers, sticky notes, and flags before moving records into new folders. The incumbent labels each new folder with the company names and the last year of records, fits as many companies as possible into each folder, and packs boxes facing the front with three-finger spacing between folders. Records will not accept overcrowded boxes. The incumbent creates and maintains a MANIFEST spreadsheet listing each box’s contents. Working with the PM/DTCM Records Management Analyst, the incumbent checks every box for quality: each folder listed must be in the box, company codes and names must match the folder labels exactly, and any errors in the box or form must be fixed before the box moves to storage. The incumbent coordinates archive pickups with the PM/DTCM Records Management Analyst and the Archives Management office. The incumbent helps submit the archiving request form for approval, saves the approved forms to the Archives shared folder, and schedules pickup dates and times with archiving support.
Requirements
- Active Secret clearance
- Experience in office management
- Experience working with classified documentation
- Great organizational skills
- Must be available to work 5 days a week in office
Responsibilities
- Prepares inactive records for transfer to archives following office procedures.
- Assembles archive boxes and moves files from shelving to a workstation.
- Removes staples, paper clips, binder clips, dividers, sticky notes, and flags from files.
- Places records into new folders, labeling each with company names and the last year of records.
- Packs boxes with folders facing the front and three-finger spacing, avoiding overcrowding.
- Creates and maintains a MANIFEST spreadsheet of box contents.
- Checks boxes for quality, ensuring all folders are present, company codes/names match labels, and errors are corrected.
- Coordinates archive pickups with the Records Management Analyst and Archives Management office.
- Submits archiving request forms for approval.
- Saves approved forms to the Archives shared folder.
- Schedules pickup dates and times with archiving support.
Benefits
- Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
- Matching 401K
- Short- and Long-Term Disability
- Pet Insurance
- Professional Development/Education Reimbursement
- Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
