Archive Clerk (Vital Records)

Metropolitan Government of Nashville & Davidson County • Nashville, TN

15h • Onsite

About The Position

The Records Management Division of the Metro Nashville Public Health Department provides all services related to the maintenance and retention of public, medical, and vital records maintained by MPHD in Davidson County. This position’s primary role will be to archive records and assist with vital, medical, and non-medical records for customer service as needed.

Requirements

• High School Diploma and three (4) years of clerical/administrative experience.
• Thorough knowledge of Microsoft office required.
• Valid license, use of personal vehicle, and maintenance of valid personal vehicle insurance as required by Tennessee Law.

Nice To Haves

• Knowledge of O’Neil Software.

Responsibilities

• Prepares all files and documents received from MPHD Clinics and operations, separating as appropriate.
• Scans files and documents as required.
• Catalogs files and documents and bar codes all boxes in preparation for storage, retention and potential retrieval from the Metro Records Center.
• Travels to outlying clinics to obtain and secure records for transmittal to MPHD for processing.
• Escorts vendors to MPHD records destruction areas to gather files and documents and submit them for destruction pursuant to Metro records retention policy.
• Travels to Metro Records Center for archival and/or destruction per policy.
• Prepare monthly reports.
• Perform in any area of customer service depending upon staffing levels, emergency needs, or other factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED