Administrative Assistant - Archive Assistant

SunSoft Online • Phoenix, AZ

1d • Onsite

About The Position

This is a contract staff augmentation opportunity with an Arizona State Agency. The selected candidate will work directly with agency staff in a professional environment. This onsite warehouse position at the DDD Records Management Center requires minimal supervision and ensures all records meet retention schedule standards and compliance requirements before storage assignment.

Requirements

• High School Diploma or equivalent required
• Ability to lift at least 50 lbs
• Ability to bend and stand 35–45% of the workday
• Computer skills required
• Familiarity with HIPAA background
• One year of records handling and data entry experience
• Organizing high volumes of incoming records
• Workload management and prioritization
• Computer proficiency, specifically Google Suite
• Ability to work independently
• Strong attention to detail
• Ability to maintain professional working relationships
• Understanding of record retention laws
• Familiarity with HIPAA requirements

Responsibilities

• Organize, log, shelf, and maintain incoming files
• Perform quality checks for regulatory compliance
• Identify records for digitization
• Retrieve and track records for proper return and storage
• Reprocess records for quality control before storage
• Box files and prepare records for storage
• Scan and digitize active member records
• Ensure digitized records meet required standards
• Assist with destruction of approved paper records
• Support Records Supervisor with special projects
• Perform filing, typing, data entry, and office machine operation
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED