Architectural Review Coordinator

CCMC•Babcock Ranch, FL

14h

About The Position

CCMC is a community management company specializing in master-planned communities. The Architectural Review Coordinator executes the Architectural Change Application process according to governing documents and prepares meetings for the Founder's Review Committee. The coordinator serves as a liaison between homeowners and the committee and works with the Design Review team. This is an entry-level opportunity, and training is available. The role suits an organized, detail-oriented person who enjoys helping people. Homeowner association operations experience or knowledge of architectural principles is helpful but not required. The position handles homeowner submittals and inquiries, communicates application decisions and information, and helps owners and vendors understand design guidelines. It also involves providing homeowners with information and education, conducting visual inspections of residential properties as needed, interpreting and assisting with enforcement of Design Guidelines, and working with homeowners toward compliance. The coordinator creates accurate review and inspection reports and other written communications. The role may require driving. If driving is required, the employee must maintain a valid state driver's license for the vehicle class, a clean motor vehicle report, and automobile insurance at statutory limits, and must notify Human Resources of changes to their driving status. CCMC may periodically review motor vehicle reports. Physical requirements may include walking long distances across grounds in varied weather, occasionally lifting and carrying supplies or equipment up to 25 pounds, sitting or standing for extended periods during meetings or events, using computers and mobile devices, and operating a vehicle for certain job functions. CCMC is committed to an inclusive and accessible work environment and invites candidates to request reasonable accommodations during the application process or while performing the job duties.

Requirements

Be motivated, a self-starter, flexible, detail-oriented, and have excellent people skills.
Have outstanding customer service, professional communication, organizational, and leadership skills.
Be highly organized and able to multitask.
Maintain good working relationships with Board and Committee members, staff, residents, and volunteers.
Have working knowledge of Microsoft Word and Excel spreadsheets, and the ability to learn and use VMS and Smartwebs.
If driving is required, maintain a valid state driver's license for the class of vehicle being driven, a clean motor vehicle report, and current automobile insurance at statutory limits; notify Human Resources immediately of changes to motor vehicle standing.
Meet physical demands that may include walking long distances in varied weather, occasionally lifting or carrying up to 25 pounds, sitting or standing for extended periods, using computers and mobile devices, and driving.

Nice To Haves

Experience in homeowner association operations.
Working knowledge of architectural principles, community design guidelines, and community association operations.

Responsibilities

Execute the Architectural Change Application process based on governing documents.
Prepare meetings for the Founder's Review Committee.
Serve as liaison between homeowners and the Founder's Review Committee, working in conjunction with the Design Review team.
Handle walk-in traffic for submittals and inquiries.
Respond to homeowners regarding submitted applications.
Assist with workshops or informational sessions to familiarize owners and vendors with design guidelines and expectations.
Translate complex architectural concepts into straightforward language for non-expert audiences.
Provide homeowners with information, assistance, materials, and education regarding Design Guidelines.
Perform visual inspections of residential properties as needed for the Design Review process.
Interpret and assist in enforcing the Design Guidelines.
Work effectively with homeowners to ensure compliance.
Create and maintain accurate reports of reviews and inspections.
Prepare other effective written communications.