ARC Administrator
Associa•Arden, NC
About The Position
The ARB Administrator supports the Architectural Review Committee by managing the review process for property modifications, ensuring compliance with governing documents, and serving as a liaison between homeowners, the ARC, the HOA Board, and the community manager. This role ensures timely, consistent, and well-documented architectural decisions using software, while collaborating closely with the community manager.
Requirements
- Application Management
- ARC Coordination
- Compliance & Communication
- Documentation & Recordkeeping
- Administrative Support
Responsibilities
- Receive, log, and track all architectural modification requests
- Review submissions for completeness before ARC review
- Enter and manage applications
- Communicate with homeowners regarding missing information or clarifications
- Coordinate with the community manager when needed to ensure smooth processing of applications
- Maintain organized digital and/or physical records of all applications
- Prepare agendas and documentation for ARC meetings
- Distribute applications and supporting materials to ARC members
- Record meeting minutes and decisions
- Update decisions and statuses within software
- Manage meeting logistics and follow-ups
- Track voting outcomes and ensure proper documentation
- Notify homeowners of ARC decisions in a timely manner
- Manage communication and status updates
- Monitor approved projects for compliance with plans and guidelines
- Coordinate follow-up inspections when applicable
- Collaborate with the community manager on homeowner communications and issue resolution
- Respond to homeowner inquiries regarding guidelines and procedures
- Maintain architectural guidelines, rules, and application forms
- Maintain ARC Rules & Regulations and Forms for Board review and approval
- Ensure all updates are accurately reflected in digitized forms and workflows within the software
- Coordinate with the community manager to maintain consistency in records and processes
- Ensure records are accurate, up to date, and properly stored
- Assist with enforcement tracking related to architectural violations
- Generate reports for the HOA Board on ARC activity and trends
- Work collaboratively with the community manager
- Support special projects related to community standards
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
