AR/AP Administrator

Prospect Blue•Richmond, VA

10d•Onsite

About The Position

ProspectBlue is partnering with a growing, mid-sized construction company in Richmond, VA, to identify an AR/AP Administrator to join its finance team. This is a collaborative, team-oriented organization that values accountability, clear communication, initiative, and delivering high-quality work for its clients.

Requirements

0–3 years of experience in accounting, bookkeeping, accounts payable/receivable, or a related field; internship experience is welcome.
High school diploma or equivalent.
Foundational knowledge of accounts payable and accounts receivable processes.
Proficiency with Microsoft Excel and the ability to quickly learn accounting and ERP systems such as QuickBooks, Sage, SAP, or comparable platforms.
Exceptional attention to detail and a strong commitment to accuracy.
Effective verbal and written communication skills.
Collaborative mindset with the ability to work effectively as part of a team.
Strong organizational skills and the ability to prioritize multiple responsibilities in a deadline-driven environment.
Valid driver’s license and dependable transportation for local check pickups.

Nice To Haves

Previous construction industry experience is a plus, but not required.
Experience using Sage 100 Contractor or Intacct.
Familiarity with general ledger functions and accounting processes.
Experience with Textura or other general contractor/construction management software.

Responsibilities

Accurately record and post customer payments, invoices, and vendor bills in a timely manner.
Enter accounts payable transactions into the company’s ERP system and generate aging reports for internal review.
Prepare and issue checks to ensure vendors and invoices are paid according to schedule.
Review and process invoices while meeting established deadlines and accuracy standards.
Prepare and distribute customer invoices, statements, and payment follow-ups.
Process company purchase orders in accordance with established procedures.
Assist with maintaining subcontractor and vendor documentation and updating records as needed.
Keep financial files and records accurate, organized, and current.
Assist the broader finance team with reporting, reconciliations, and other administrative projects as needed.
Handle local check and deposit pickups when required.
Answer incoming calls and direct them to the appropriate team members.