Apprenticeship Program Coordinator

Ivy Tech Community College•Kokomo, IN

1d•Hybrid

About The Position

The Apprenticeship Program Coordinator will assist the Apprenticeship Development Manager and Vice Chancellor of Workforce Development in the internal day-to-day operation of the relationship between current employer partners and their apprentices within the Kokomo service areas apprenticeship programs. This will include facilitating enrollment to meet related educational requirements for apprentices and journeypersons seeking to upskill in their training. This position will help apprentices access degree program requirements complementary to their apprenticeship instructional track. The Apprenticeship Program Coordinator will also work on all other aspects of apprenticeship programs as directed by the Vice Chancellor of Workforce Development.

Requirements

Associate degree in related field
Three (3) years related experience in one or more of the following areas: apprenticeship programs or journeyperson status, enrollment and registration, adult education, or curriculum and programming or related duties.
Promotes an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees in which every individual feels respected and valued.
Must be able to work collaboratively and effectively with other staff members, students and administrators, local business leaders and be productive in time-sensitive and high-pressure situations.
Must have a valid driver's license.
Must be able and willing to travel to other campuses in the service area.

Nice To Haves

Bachelor’s Degree Preferred

Responsibilities

Collaborate directly with the Apprenticeship Development Manager to effectively manage the internal aspects of the potential and current apprenticeship programs.
Organize the enrollment of apprenticeship students, including but not limited to communications with students and trade organizations, collaboration with schools’ Deans/program chairs for course creation as needed by employer partners, registration of students, financial tracking and data entry, and coordination for any DOL/DWD requirements.
Coordinate communication with apprenticeship contacts, and maintain spreadsheets containing enrollment data, courses, and grades of the apprentices to allow for timely reports to employers.
Cross-collaborate with other departments such as the Registrar or Business office to ensure all documentation is accurately filed and invoices are processed efficiently.
Responsible for all Banner input for employer partnership participants.
Collect and organize data with a high level of accuracy and compliance is required to meet contractual obligations for DOL, DWD, employers, and grants.
Provide academic advising for new and continuing apprentices by aligning company curriculum with students’ majors and their work schedules.
Through orientation and ongoing communication, assist students in defining personal and academic goals, instructing, and introducing students to My Ivy and supporting the student through enrollment steps and other issues that may arise.
Assist in the development, management, and maintenance of the database of all company-sponsored apprenticeship students.
Assist the Apprenticeship Development Manager with activities to grow company apprenticeship programs.
Order and maintain supplies for employer partner programs and maintain appropriate documents.
Other duties logically associated with this position may be assigned.
All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Benefits

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services