APD Policy Coordinator

Commonwealth of Massachusetts • Boston, MA

5d • Onsite

About The Position

The Office of Federal Finance and Revenue (OFFR), under the Executive Office of Health and Human Services (EOHHS), is seeking an OFFR Advance Planning Document (APD) Policy Coordinator. This role requires thriving in a fast-paced environment, managing competing priorities, and ensuring compliance with federal revenue program laws, rules, regulations, and procedures. The coordinator will support federal policy, guidance, and interpretation for new revenue proposals across EOHHS, and assist with the Medicaid Enterprise Systems (MES) Advance Planning Document (APD) process for MassHealth-related IT projects. Additional responsibilities include managing Centers for Medicare and Medicaid Services (CMS) correspondence and documentation, and supporting Agency Project Managers with APDs.

Requirements

• Aptitude to work accurately and precisely with numbers.
• Ability to follow quality control procedures.
• Ability to maintain accurate records.
• Capable of working under pressure on multiple projects to meet unanticipated demand while keeping composure and a positive attitude.
• Demonstrated experience developing and maintaining multiple complex relationships between agencies, units, vendors, and public stakeholders.
• Demonstrated superb customer service attitude.
• Proficiency with computer software applications, including Excel, Word, Access, and the Internet.
• Skilled in the methods used to prepare charts, graphs, and tables.
• Demonstrated experience with general report writing.
• Competence to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
• Proficient in analyzing and determining the applicability of data, drawing conclusions, and making appropriate recommendations.
• Demonstrated experience in writing concisely, expressing thoughts clearly, and in a logical sequence.
• Excellent interpersonal skills and ability to establish rapport with others.
• Capacity to adjust to varying or changing situations to meet emergency or changing program requirements.
• Ability to exercise discretion in handling confidential information.
• Four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration with major duties involving program management, program administration, program coordination, program planning and/or program analysis.
• One year of the above experience must have been in a supervisory capacity.
• No substitutions will be permitted for the required supervisory experience.

Nice To Haves

• Knowledge of the principles and practices of federal financial reimbursement.
• Ability to analyze, understand, and explain the laws, rules, regulations, policies, and procedures that apply to federal revenue programs.
• A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required professional/administrative experience.
• A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required professional/administrative experience.
• A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required professional/administrative experience.

Responsibilities

• Review IT project costs for eligibility for enhanced Federal Financial Participation (FFP) reimbursement from CMS.
• Coordinate the development and submission of APDs for MassHealth IT projects to CMS to secure up to 90% reimbursement.
• Document and maintain APD processes and procedural steps for ongoing reference.
• Provide assistance and support with the organization of APD project documents.
• Support OFFR with oversight and tracking for APD processes, procedures, functions, and initiatives.
• Research and analyze new and/or existing Federal and State policy regulations and guidelines pertaining to the Medicaid Enterprise System (MES).
• Provide clear and concise summaries, memos, and other correspondence regarding MES policies.
• Query databases and use pivot tables for data analysis to support revenue claiming guidance.
• Develop concise and easy-to-understand reports.
• Liaise with various private, local, state, and federal agencies to exchange information and resolve problems.
• Coordinate and submit reports to CMS on a monthly basis.
• Assist with financial reconciliation of APD budgets.
• Track APDs, including evaluating the financial section of new/amended APDs and Status reports.
• Reconcile CMS approval amounts on the MES Medicaid Detailed Budget Table (MDBT) spreadsheet.
• Perform related duties such as attending meetings, maintaining records, and preparing reports.
• Work with the OFFR Director of Policy to complete special projects and reports as required.
• Perform other duties as assigned.

Benefits

• Outstanding suite of employee benefits that add to the overall value of your compensation package.
• Work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed