9500 - AP Supervisor

Petra Industries•Edmond, OK

4d•Onsite

About The Position

Responsible for overseeing the Accounts Payable department to include development, training, and improving the operational performance of the team. Design, establish and maintain organizational structure and staffing to accomplish department goals and objectives.

Requirements

Proficiency in MS Office, including MS Word, MS Excel, and Outlook.
Minimum typing speed of 35 WPM.
Data entry/ten key skills (minimum 10,000 kph).
Good verbal communication skills (face-to-face and over the phone).
Strong follow-up and follow-through capabilities with superior attention to detail.
Strong organizational skills.
Ability to work in a team environment.
Ability to function successfully in a fast paced environment.
Be flexible in work hours/lunch hours as job loads dictate.
5 years accounting experience (with degree), plus 2 years supervisory experience required.
7 years accounting experience (without degree), plus 2 years supervisory experience required.

Nice To Haves

Bachelor’s Degree in Accounting or Finance preferred.

Responsibilities

Lead and supervise the Accounts Payable team.
Responsible for all Accounts Payable activity ensuring timely entry and payment of invoices.
Research and reconcile daily inventory discrepancies and work with the Inventory Control department on inventory discrepancies as needed.
Analyze and reconcile the open receiver report and address any discrepancies.
Prepare (as needed), review and approve reconciliations of inventory vendor AP accounts weekly based on the reconciliation schedule.
Approve or escalate any discrepancies before entering any invoices, debit memos, or credit memos.
Responsible for research and entry of any outstanding RA’s.
Reconcile to verify the entry of credit and debit memos for Accounts Receivable, Customer Service, and Merchandising departments and for special events such as the annual company golf tournament.
Review the recurring general expenses report to verify all invoices have been entered for the month.
Maintain the recurring and general expense report by adding and terminating any vendors as changes to preferred vendors or general ledger accounts occur.
Reconcile all freight carrier’s AP accounts against the carrier’s statements or online portal.
Review the payables aging report and prepare the weekly check run report.
Issue checks based on the weekly check run report and prepare the check run file for the week.
Enter the weekly ACH payments and auto-withdrawal payments.
Review and release wire packets.
Match invoices to received consignment products on packing lists.
Check billing accuracy in price, freight, etc., and research any discrepancies.
Set up vouchers for the consignment inventory by entering invoices into the AP subledger and simultaneously clearing inventory off the open receiver report.
Prepare the weekly dropship report to verify all dropships have been received and processed correctly.
Ensure preparation and distribution of invoicing for special assigned accounts when necessary.
Maintain procedures for all Accounts Payable functions and research needs.
Organize staff schedules and control overtime.
Handle any day to day management needs of the Accounts Payable team.
Provide operational accounting support and problem resolution on an as needed basis.
Remain familiar and compliant with all company policies and procedures in the performance of job duties and regarding individual activities and behaviors.
Maintain acceptable attendance in accordance with company policies and departmental standards.
Conduct self in a professional, courteous, respectful and friendly manner at all times when interacting with coworkers, clients or vendors.
Assist in special projects as needed.
All responsibilities of the AP Clerk and AP Inventory Specialist (Back up as needed).