AP Specialist | PAM Health Corporate

PAM Health Corporate Office•Enola, PA

11d

About The Position

The Accounts Payable Specialist codes items such as invoices, vouchers, expense reports, and check requests, ensuring correct coding according to standard procedures for proper entry into the financial system. This role involves handling vendor correspondence, researching and resolving inquiries about account status, and communicating resolutions for discrepancies. The specialist will also process invoices and data entry in multiple software systems, monitor hospital accounts with vendors, and process various requests from hospitals, including expense reports, doctor stipends, and sponsorships. Maintaining timely data entry to prevent service issues with vendors, assisting with weekly correspondence and AP email sorting, verifying contracts and service agreements before services are rendered, researching payments for accuracy, and ensuring accuracy in General Ledger entries are key aspects of this role. Additionally, the specialist will review and approve employee expense reports weekly.

Requirements

1-3 years accounts payable or general accounting experience
Excellent written and verbal communication skills
Strong organizational skills; must be detail oriented
Ability to multi-task
Open to change and willing to learn new skills
Ability to follow up on pending issues
Ability to meet deadlines
Proficient in excel, word, outlook, PDF
Maintain good communication between facilities and AP

Responsibilities

Handles all vendor correspondence via phone or email
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Performs other duties as required to support Accounting Department.
Process invoices/data entry in multiple software systems (PO + Nonpo)
Monitors hospital accounts w/ vendors by checking monthly statements
Process requests from hospitals such as/not limited to: expense reports, doctor stipends, sponsorships.
Stay on top of entry to prevent service issues with vendors
Assist in weekly correspondence + sort AP email
Verify contracts and service agreements are in place prior to service
Research payments and verify payments are applied accurately
Mindful of accuracy with data entry
Working with accountants to ensure accuracy in GL entry
Review and approve expense reports submitted by employees each week