Part-Time AP Specialist

University Co-Op • Austin, TX

7h • Hybrid

About The Position

The Part-Time Accounts Payable Specialist is a non-exempt, part-time role that reports to the Accounting Manager. As a Part-Time Accounts Payable Specialist, you play a key role in ensuring vendors are set up, supported, and paid accurately and on time for goods received. This role requires strong attention to detail, problem-solving, and communication skills, along with effective inbox and task management. You will enter vendor invoices according to the billing schedule and resolve vendor issues when discrepancies arise. You will also maintain accurate electronic records in line with company processes.

Requirements

• High school diploma or GED is required.
• Basic Excel and Outlook skills required.
• Must have excellent work ethic, including willingness to work flexible schedules during peak season.
• Must be able to work 3 home-games during the UT football season.
• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
• Continuous sitting, standing, walking, using stairs, hearing, talking, bending, crouching, and working closely with others.
• Exerting up to 20 pounds of force occasionally to lift, carry, pull, or otherwise move objects.

Nice To Haves

• Prior accounting experience preferred but not required – we will train the right candidate.
• NetSuite ERP knowledge is a plus but not required.

Responsibilities

• Manage the accounting inbox, communicating with vendors in a timely and professional manner, addressing inquiries and outstanding items, and escalating issues as needed.
• Accurately and in a timely manner, enter all inventory invoices based on the billing schedule.
• Enter vendor credits as received.
• Resolve VRMA issues and follow up on any VRMAs older than 45 days.
• Work with vendors to resolve all billing issues from inventory vendors, following up as needed to ensure timely closure.
• Reconcile vendor accounts, request statements as needed, and communicate discrepancies.
• Work with the Accounting Manager/Comptroller to ensure timely payments to vendors.
• Maintain accurate electronic records in line with company processes.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED