AP Specialist

Waldom Electronics•Rockford, IL

3d•$18 - $22•Onsite

About The Position

Position Overview: The Accounts Payable Specialist plays a key role in accurately and efficiently processing vendor invoices across global operations. This position is responsible for resolving invoice and vendor account discrepancies by coordinating with warehouses, buyers, vendors, and the global accounting team. The specialist also manages return transactions, shipment-related issues, debit processing, vendor record maintenance, and performs account reconciliations to uphold financial accuracy and integrity.

Requirements

High School Diploma or Equivalent
Minimum 1 year of accounts payable experience
Ability to effectively collaborate with cross-functional teams
Effective verbal and written communication skills
Meticulous attention to detail and strong organizational skills
Ability to work with minimal supervision
Intermediate Word, Excel and Outlook skills
Effective problem-solving skills
Ability to sit up to 8 hours per day
Ability to lift up to 25 lbs pounds

Nice To Haves

Familiarity with foreign currencies and ability to convert currencies preferred

Responsibilities

Accurate and Timely Invoice Processing: Utilize AP automation tools to efficiently process incoming vendor invoices while ensuring accuracy and adherence to payment terms.
Vendor Account Reconciliation: Conduct monthly reviews and reconcile vendor statements to maintain accurate account records and resolve discrepancies promptly.
Communication: Maintain open and effective communication with buyers, warehouses, and vendors to keep vendor accounts up-to-date and resolve any issues related to invoices, returns, or payments.
Collaboration: Maintain open and effective communication with Global Team members.
Issue Resolution: Investigate and resolve discrepancies related to vendor invoices, returns, shipments, and debits by coordinating with relevant internal and external parties.
Returns, Shipments, and Debits: Process and track returns, shipments, and debit memos as necessary to ensure accurate financial records and vendor accounts.
Documentation: Maintain thorough documentation of all transactions and communications related to accounts payable activities for audit and reference purposes.
Compliance: Ensure all accounts payable activities are compliant with company policies and accounting standards.

Benefits

Competitive base salary plus performance-based incentives.
Comprehensive benefits package, including health, dental, vision, and 401(k).
Opportunities for career growth in a global organization.
A collaborative culture committed to innovation, partnership, and continuous improvement.
Top quality medical, dental, vision, and life insurance plans Waldom pays the majority of the medical plan cost
Fourteen (14) days of paid time off (PTO) annually (accrued at 2.15 hours per week for the first four (4) years of employment).
8 Paid holidays plus 1 floating holiday.
8 hours of paid volunteer time off annually.
Corporate Discount Program.
Employee Assistance Program 100% Waldom Paid!
Generous Paid Maternity & Paternity Leaves.
Tuition Assistance Program.
Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year.