AP Specialist

ebs recruiters LLC•St. Louis, MO

10h

About The Position

The Accounts Payable Specialist is responsible for managing day-to-day AP operations, including invoice processing, vendor payments, and compliance-related tasks. This role supports overall financial accuracy by ensuring proper coding, timely payments, and adherence to internal controls. The ideal candidate is detail-oriented, organized, and experienced in handling high-volume AP functions.

Requirements

3+ years of accounts payable experience, preferably in the construction industry
Experience with lien waivers and subcontractor documentation
Experience with ERP/accounting systems (Sage 300 CRE)
Proficiency in Microsoft Excel and Word
Strong attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Strong communication and interpersonal skills
Team-oriented with a collaborative mindset

Responsibilities

Process and code invoices accurately, ensuring proper approvals and alignment with purchase orders
Analyze and verify appropriate sales tax application and resolve discrepancies with vendors
Enter invoices into the accounting system and maintain accurate records
Generate weekly vendor payments, including check runs
Initiate and track lien waivers prior to vendor payments
Maintain vendor documentation, including W-9s and insurance certificates
Reconcile assigned general ledger accounts on a monthly basis
Process 1099s and support audit preparation activities
Perform corporate credit card reconciliations and maintain supporting documentation
Assist with monthly sales tax reporting and filings
Maintain organized AP files and documentation
Communicate with vendors and internal teams to resolve invoice and payment issues
Support additional accounting tasks and projects as needed