AP Specialist

AlphaSense•Chicago, NY

23h•$50,000 - $70,000

About The Position

We are seeking an Accounts Payable Specialist to join our accounting team. The ideal candidate will demonstrate strong time management skills, exceptional attention to detail, and the ability to communicate effectively and professionally with vendors and internal stakeholders. This role is responsible for processing invoices, managing vendor payments, and supporting month-end close activities using a modern AP tech stack, including NetSuite, Ramp, and Navan. The Accounts Payable Specialist will play a key role in maintaining accurate financial records, ensuring compliance with company policies, and fostering positive relationships with vendors and internal stakeholders.

Requirements

2-3 years of relevant experience with accounts payable, corporate credit card transactions, and employee expense reimbursements at a large company with multiple entities.
Strong interpersonal skills and the ability to communicate effectively with both internal and external stakeholders.
Exceptional attention to detail and accuracy.
Professional demeanor and strong work ethic.
Ability to work independently and collaboratively in a team environment.
Proven time management skills, demonstrates the ability to prioritize tasks and meet deadlines.
Experience with invoice and expense management software, Ramp preferred.
Experience with ERP systems, NetSuite preferred.
Proficiency with Microsoft Excel.

Responsibilities

Manage assigned email inboxes, resolving requests and responding to vendor and internal stakeholder inquiries within 2 business days.
Process invoices in a timely manner, including matching invoices to purchase orders and ensuring appropriate coding to the General Ledger.
Treat expenses in accordance with the company’s Prepaid Asset and Fixed Asset policies, if applicable.
Review corporate credit card transactions and employee expense reimbursements, ensuring adherence to all policy requirements and proper coding to the General Ledger.
Onboard new vendors by collecting documentation, verbally verifying banking information, and reviewing tax requirements.
Communicate with approvers and cardholders across departments to maintain timely collection of receipts, expense details, and approvals.
Support the month-end close process by preparing detailed vendor expense analyses and accrual schedules.
Reconcile accounts payable across multiple entities, ensuring alignment with vendor statements and resolving discrepancies.
Assist with administration of the corporate travel program, including enforcing travel policy, and providing support to employees when booking travel as needed.
Compile support for external audits and tax filings.
Perform other related duties as assigned.