AP Specialist

Portland Opportunities Industrialization Center Inc•Portland, OR

About The Position

This position is responsible for recording and maintaining accounts payable and accounts receivable records while performing continual customer service by performing the following duties.

Requirements

Exhibits good listening and comprehension.
Selects and uses appropriate communication methods.
Writes clearly and informatively.
Varies communication style to meet needs.
Exhibits tact and consideration.
Works actively to resolve conflicts.
Contributes to building a positive team spirit.
Adapts to changes in the work environment.
Maintains objectivity.
Changes approach or method to best fit the situation.
Displays willingness to make decisions.
Exhibits sound and accurate judgment.
Includes appropriate people in decision-making process.
Associate degree (A.A.) or equivalent from two-year college or technical school with four or more years of related experience and/or training, or equivalent combination of education and experience.

Nice To Haves

Bachelor’s degree in accounting, business, or finance, with two years’ related experience, preferred.
Proficient knowledge of QuickBooks and Microsoft Excel preferred.
Moderate to strong understanding of Generally Accepted Accounting Principles, preferred.
Experience with working in a non-profit accounting department, preferred.

Responsibilities

Facilitates internal reimbursements, credit card reconciliations, and purchase orders for staff.
Processes accounts payable data and enters into accounting system.
Prepares and sends accounts payable reports.
Maintains electronic filing system for the department
Prepares and processes check runs.
Prepares 1099’s at year-end for all vendors.
Maintains and runs accounts payable aging reports.
Maintains vendor/customer records and contracts both electronically an on paper, including tax forms (W-9s).
Prepares and maintains spreadsheets pertaining to purchases.
Creates and organizes filing system and maintains all accounts payable and accounts receivable files.
Performs data entry as it relates to the accounting department.
Prepares analysis of accounts, as required.
Assists in monthly closings.
Assists with year-end close and audit preparation.
Obtains and mails invoice copies for customers, as requested.
Files check stubs and bank receipts.
Assists with related special projects, as required.
Maintains punctual, regular and predictable attendance.
Works collaboratively in a team environment with a spirit of cooperation.
Respectfully takes direction from manager.
Other duties as assigned.