AP Specialist - Vendor Management

Fanatics Inc•New York, NY

47d•$27 - $33•Hybrid

About The Position

The Accounts Payable Specialist, Vendor Management ensures accurate and consistent vendor records across all Fanatics businesses, supporting operational excellence and seamless Accounts Payable processes. The Specialist will provide vendor support in alignment with established policies and procedures, ensuring accuracy, timeliness, and efficiency in all activities. This role serves as a key liaison between Accounts Payable and internal and external stakeholders, fostering collaboration and issue resolution. The Specialist will also assist and occasionally lead various accounting, audit, and financial-related tasks that strengthen the overall effectiveness of the AP function.

Requirements

Four-year degree in Accounting or Finance preferred or 3+ years of relevant
experience
Strong organization and analytical skills required.
Strong working knowledge of accounting practices and principles
Ability to handle multiple tasks and stringent deadlines within a fast-paced environment is a must
Ability to organize and prioritize
Work independently to resolve issues with little assistance
Must have excellent communication skills - verbal and written
Ability to effectively work with multiple departments, at all levels of the organization
Must be proficient in Microsoft Excel - experience in Pivot Tables and VLookups are a plus
Strong attention to detail
Candidate must be in-office 4 days per week

Nice To Haves

Oracle Cloud (ERP, EPM) experience a plus

Responsibilities

Establish and maintain all new and existing vendor accounts, ensuring accuracy and compliance with company standards
Collaborate with the Accounts Payable team and vendors to resolve vendor setup issues promptly
Collect, review, and update vendor W-9 forms periodically in accordance with established procedures
Support 1099 reporting and assist with related projects and year-end activities
Manage vendor inquiries through the vendor help desk, ensuring questions and concerns are addressed efficiently
Lead and assist the AP team in obtaining required documentation for internal and external audits.
Adhere to and promote strong internal controls within vendor management and AP processes.
Partner with key stakeholders to identify opportunities for process improvement, automation, and increased efficiency
Perform administrative duties and support special projects as assigned
Ensure all inquiries from internal business partners and external suppliers are handled accurately and in a timely manner
Work cross-functionally with internal teams and external vendors to resolve invoice or payment discrepancies
Support stakeholders with ad hoc analyses, reporting, and data requests
Collaborate with business units to enhance reporting tools and AP processes
Generate and deliver AP reports and insights to business partners as requested