AP/Payroll Specialists
About The Position
Wheat State Manor is seeking a dependable, organized, and detail-oriented Administrative & Business Office Specialist to join our team in Whitewater, Kansas. This is a unique opportunity for someone who enjoys wearing multiple hats and making a difference through business office operations, Human Resources, billing, collections, purchasing, and employee support. The ideal candidate will be highly organized, professional, resourceful, and comfortable balancing multiple responsibilities while maintaining confidentiality and accuracy. At Wheat State Manor, every role contributes to the success of our team and the quality of care we provide to our residents. This position is ideal for someone who enjoys variety, responsibility, organization, and being an important part of a team. If you are someone who can move seamlessly from AP/AR and collections to HR, billing, supply ordering, and employee support, we would love to have you join the Wheat State Manor team!
Requirements
- Proficiency with computers, email, Microsoft Office, and administrative systems.
- A positive, team-oriented attitude and willingness to jump in wherever needed!
Nice To Haves
- Previous experience in accounting, business office administration, Human Resources, healthcare administration, or a related field preferred.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Strong communication and interpersonal skills.
- Ability to prioritize multiple responsibilities and work independently.
- Healthcare, long-term care, or skilled nursing experience is a plus.
Responsibilities
- Process and maintain Accounts Payable and Accounts Receivable activities.
- Assist with invoices, payments, account reconciliation, and financial records.
- Monitor outstanding balances and assist with collections.
- Follow up on past-due accounts and maintain accurate collection documentation.
- Assist with billing functions and ensure information is complete and accurate.
- Coordinate and schedule candidate interviews.
- Assist with job postings and recruitment activities.
- Support new-hire onboarding and employee paperwork.
- Maintain accurate and confidential employee records.
- Assist with Workers' Compensation claims and documentation.
- Assist with Unemployment claims and responses.
- Coordinate and maintain FMLA documentation and tracking.
- Assist with Return-to-Assignment (RTA) management and related employee documentation.
- Provide administrative support to employees and leadership as needed.
- Coordinate ordering of medical and operational supplies.
- Monitor supply levels and communicate purchasing needs.
- Work with vendors to place orders and resolve issues.
- Help ensure Wheat State Manor has the supplies necessary to provide excellent resident care.
- Assist with billing processes and documentation.
- Maintain and update the Charge Description Master (CDM) of record.
- Help ensure charges, services, and related information are entered and maintained accurately.
- Assist with resolving billing discrepancies and maintaining organized records.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
