Ap/ Payroll Specialist (Full Time)

Seneca Healthcare District•Chester, CA

6d•Onsite

About The Position

The Accounts Payable Specialist is responsible for reviewing and processing all documents pertaining to accounts payable. The Payroll Specialist is responsible for reviewing and processing bi-weekly payroll for the Facility employees. This role also involves maintaining confidentiality of all pertinent hospital, employee, and patient care information, ensuring employee and patient rights are protected, by complying with strict confidentiality regulations per HIPAA requirements. Other related duties may become necessary or as directed by Supervisor or Administrator. The position also assumes responsibility for professional customer service, striving for excellence in following policies and procedures, and utilizing positive communication skills. It promotes professional growth of self and co-workers by participating in on-the-job training, continuing education and assisting with training of new employees.

Requirements

One year of accounts payable or other accounting experience required.
One year minimum of Payroll processing experience.
Knowledge of computers required, Excel experience a must.
Must possess the ability to communicate effectively both orally and in writing, to include legible handwriting, correct grammar, and spelling.
Must have knowledge of vendor contracts and ability to identify contract to invoice discrepancies.
Follows safe work practices, takes an active interest in preventing injury or illness and promoting a safe and healthful environment for self and others, and complies with Hospital and governmental safety regulations.
Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients, and support agencies.

Nice To Haves

Knowledge of Paycom HRIS/Payroll system and Multiview a plus.

Responsibilities

Verify accuracy of invoices from vendors and chargeable departments, conferring with management staff for approval as needed.
Maintain invoices with related evidence (purchase orders, packing slips, and/or other evidence of receipts).
Confer with vendors to reconcile differences; write up discrepancies and forward to Accounting Supervisor for review as appropriate.
Post accounts payable in accounting system accurately, including correct general ledger account numbers, vendor numbers, and invoice memos.
Run accounts payables checks; verify checks for accuracy; balance and prepare checks for signing.
Prepare and verify accuracy of related accounts payable reports and statements.
Post and run refund checks after approval from Director of Finance.
Maintain record of outstanding checks and check register daily.
Maintain, log, and balance petty cash daily.
Maintain accurate records of unpaid sales tax daily.
Prepare quarterly use tax report after approval from Director of Finance.
Process annual 1099 forms at the direction of Accounting Supervisor.
Scan accounts payable documents to appropriate file on Finance Drive.
Maintain document storage and record retention for department.
Assist with preparation of, and updating all, Process & Procedure manuals for AP/Payroll.
Review bi-weekly timecards and make necessary corrections for Payroll Processing.
Ensure all time entry is reflective of MOU guidelines.
Prepare check and deposit Payroll funds within designated timeline.
Process bi-weekly payroll through 3rd party Payroll system and provide all related reports to Accounting Supervisor and CFO.
Maintain confidentiality of all pertinent hospital, employee, and patient care information, ensuring employee and patient rights are protected, by complying with strict confidentiality regulations per HIPAA requirements.