AP Expense Clerk

PACE Supply•Rohnert Park, CA

1d•Onsite

About The Position

The AP Expense Clerk is responsible for performing accounts payable functions, including processing invoices, debit memos, and credit memos; issuing vendor payments; and reconciling vendor statements with system account balances. This role also supports the resolution of invoice discrepancies.

Requirements

Minimum of 1 year of Accounts Payable experience required
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Strong written communication skills, including the ability to prepare routine reports and correspondence
Clear verbal communication skills with the ability to effectively present information to customers and employees
Proficiency in basic mathematical calculations, including discounts, interest, commissions, proportions, and percentages
Working knowledge of basic algebra concepts
Strong problem-solving skills with the ability to manage a variety of variables in situations with limited standardization
Ability to interpret and follow instructions provided in written, oral, diagram, or schedule form
Proficient in operating computers, 10-key calculators, and standard office equipment
Ability to understand and adhere to workplace policies, procedures, and guidelines
Proficiency in Microsoft Excel and other Microsoft Office applications

Nice To Haves

3+ years of Accounts Payable experience preferred

Responsibilities

Process expense invoices, credit memos and debit memos in MIS
Places holds on invoices when discrepancies occur; researches and resolves discrepancies between invoices and purchase orders and receivings as appropriate
Requests proof of delivery for invoices when orders have not been received
Writes debit memos for shipping shortages or billing errors
Runs Weekly Select report for list of invoices due for payment; prints and mails checks to respective vendors
Runs Select report for list of invoices due to buying group vendors; emails monthly payment to buying group and mails remittance advices to vendors
Reviews monthly vendor statements for missing invoices and/or credit memos
Reconciles accounts payable aging items to general ledger
Reviews open purchase orders; locates unpaid invoices and takes corrective action
Files invoices and supporting documentations
Maintains vendor records with correct and up to date information