AP Clerk Intern Mon.-Friday 8am-4:30pm

BRISTOL HOSPITAL GROUP•Bristol, CT

9d•Onsite

About The Position

Performs various calculating, coding, data entry, filing, copying and other clerical duties to process invoices for payment and posting. Traces back and resolves discrepancies, corrects errors, etc. This is a temporary role, Monday - Friday 8am-4:30pm until the end of August.

Requirements

Must be enrolled in High School.
Knowledge of CRT/PC use.
Must maintain daily flexibility including but not limited to sitting and standing.
Requires continual use of computer screen access and data input requiring dexterity and movement.
Must be able to think independently, analyze information, execute written and oral instructions, follow directions, speak, write and understand English and have good mathematical aptitude.
Ability to stay focused and organized in a production atmosphere.

Responsibilities

Gathers appropriate information from invoices and then enters into computer system.
Matches the invoice sent to the A/P office to the purchase order or debit memo and receiving document.
Checks, analyzes, and resolves discrepancies regarding items, prices, substitutions etc.
Assists in proper coding of account numbers for cost centers.
Accurately enters invoices into computer system.
Accurately files invoices into the online invoice system.
Creates daily EDI batches.
Closes day and month according to set timelines and procedures.
Handles incoming mail, opens, scans and distributes mail daily.
Redirects mail that has come to A/P area accidentally.
Handles incoming email inquiries appropriately with a high level of customer service.
Reconciles vendor statements based on department requirements.
Brings unusual situations/circumstances to Supervisor's attention on a timely basis.
Assists in preparation of various internal and outside reports, such as monthly accruals, IRS reports, WIC reports, Capital Assets etc.
Keeps up to date with hospital mandatories.