AP/Billing Clerk

City of Burlington • Burlington, WI

10h • Onsite

About The Position

The City of Burlington is looking to hire a full-time AP/Billing Clerk for the HR/Finance Department. This position performs a variety of routine clerical, secretarial and administrative work in the HR/Finance and Administration department. A City of Burlington Employment Application form is required to be submitted as part of this position recruitment. This form may be obtained here: http://burlington-wi.gov/DocumentCenter/View/1005/Application-for-Employment-Fillable-Form. Complete the application form and upload it as part of the online application.

Requirements

• Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping.
• One-two years of increasingly responsible related experience, or any equivalent combination of related education and experience.
• Electronic processing of Accounts Payable and Accounts Receivable using Accounting Software.
• Ability to perform cashier duties accurately.
• Detail oriented with the ability to organize and prioritize workload to meet deadlines.
• Work independently and with minimal supervision.
• Conduct research into a variety of topics and compile logical reports.
• Communicate effectively in oral and written form.
• Ability to work within time limits in an efficient and effective manner.
• Knowledge and experience of Microsoft Office products, email and accounting software.
• Some knowledge of accounting principles and practices.
• Establish and maintain effective working relationships with other City employees.
• Establish and maintain professional conduct with customers and citizens.
• Read and interpret correspondence, reports, policies, and other routine written communications.
• Conduct mathematical operations to calculate figures and analyze simple financial data.

Nice To Haves

• Courses from Vocational/Technical school in standard software applications are desirable.

Responsibilities

• Enter and maintain invoices in accounting software for approval.
• Process and mail checks.
• Maintain record of unclaimed funds; follow appropriate procedures.
• Create and distribute invoices for a variety of services and customers.
• Balance and update General Ledger monthly.
• Receipt of a variety of payments into appropriate accounts.
• Maintain and balance all cash drawers; take deposits to the bank.
• Maintain City’s credit card statements; receive approval for all charges.
• Maintain and prepare 1099s.
• Maintain Vendor W-9s and Certificates of Insurance.
• Serve as backup for Fuel Tax recording and reporting.
• Maintain accounting software records.
• Maintain Tax Exempt Certificates.
• Preparation of Common Council packet – invoices, prepaids, reimbursements, etc.
• Preparation of weekly/semi-monthly reports.
• Preparation of weekly prepaid listings.
• Follow record retention policies.
• Receipt tax payments; posting monies to appropriate accounts.
• Serve as backup to payroll.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED