AP/AR Manager (Onsite or Hybrid - Woodbury, NY)

BioIVT•Woodbury, NY

11d•Hybrid

About The Position

BioIVT is a leading global provider of research models and value-added research services for drug discovery and development. We specialize in control and disease-state biospecimens, including human and animal tissues, cell products, blood and other biofluids. Our unmatched portfolio of clinical specimens directly supports precision medicine research, aiming to improve patient outcomes by coupling comprehensive clinical data with donor samples. As the premier supplier of hepatic products, including hepatocytes and subcellular fractions, BioIVT enables scientists to better understand the pharmacokinetics and drug metabolism of newly discovered compounds and their effects on disease processes. By combining our technical expertise, exceptional customer service and unparalleled access to biological specimens, BioIVT serves the research community as a trusted partner in elevating science. SUMMARY The Accounts Payable (AP)/Accounts Receivable (AR) Manager is primarily responsible for overseeing and managing the entire AP and AR collections departments and staff in an organization. This position will ensure compliance with Environmental Health and Safety (EHS) policies, standard documentation practices, Standard Operating Procedures (SOPs) and Good Laboratory Practice (GLP) regulations.

Requirements

B.S. degree in Accounting or related field; or equivalent
Demonstrated progressive experience in management or supervisor
Five to Seven years of experience in public/private accounting preferred
Proficiency in a variety of computer software programs including MS Office
Strong organizational and time management skills
Keen attention to detail
Good oral/written communication
Ability to troubleshoot method and instrument issues, as needed.
Ability to follow standard operating procedures.

Nice To Haves

Biotechnology or manufacturing industry experience preferred
Sage experience is a plus.

Responsibilities

Supervising the day-to-day operations of the accounts payable and accounts receivable collections department.
Managing the company's financial tasks related to accounts payable, such as processing invoices, handling payments, and maintaining records.
Managing the company’s AR collection activities, such as sending customer statements, collecting cash and handling customer disputes.
Reviewing and approving all customer credits in accordance with established limits.
Ensuring that all payments are made in accordance with company policy and timely.
Resolving vendor payment discrepancies and disputes on behalf of the company.
Implementing and maintaining systems, procedures, and policies to ensure adherence to company guidelines and best practices.
Providing training, guidance, and direction to staff to ensure work is performed in an efficient, timely, and knowledgeable manner.
Preparing and presenting reports detailing the accounts payable status to company executives and senior management.
Preparing A/R aging reports with collection status updates to company executives and senior management.
Maintaining and reporting Key Performance Indicators for AR and AP.
Assisting with audits and providing recommendations for improving procedures and systems for initiating, approving, and recording accounts payable transactions.
Supervises employees in accordance with the organization’s policies and applicable laws. Responsibilities include training employees; planning assigning and directing work; supporting managers/directors in performance appraisals; reviewing weekly timesheets and time-off requests; providing regular feedback, and setting individual goals aligned with team and department goals.