AP/AR Manager

Meade Engineering • Tempe, AZ

1d

About The Position

Meade Engineering is seeking an experienced AP/AR Manager to lead our accounts payable and accounts receivable functions with integrity, accuracy, and a strong focus on operational efficiency. This role supervises a team responsible for invoicing, payments, and collections-ensuring financial transactions are completed timely, accurately, and in full compliance with company policies and industry standards.
You'll work closely with internal teams, vendors, and clients to monitor financial workflows, resolve discrepancies, and support broader finance initiatives. The ideal candidate is a confident leader with a sharp eye for detail, a proactive approach to process improvement, and a solid foundation in accounting best practices. Must be an effective communicator as this is a highly collaborative role touching many departments and outside customers/vendors.

Requirements

• Bachelor's degree
• 5+ years of experience in accounts payable and accounts receivable roles
• Deep understanding of AP/AR policies, procedures, and compliance standards.
• Ability to lead and direct the work of others, including responsibility for hiring, performance management, and employee development.
• Proficiency in Microsoft Office Suite and accounting software (e.g., QuickBooks, Sage Intacct, NetSuite, other ERP systems).

Nice To Haves

• Experience with AIA billing and construction-specific accounting systems.
• Familiarity with project-based accounting, WIP reporting, and budgeting tools.
• Experience with construction or engineering firms.
• Prior experience supporting internal audits or regulatory compliance processes.

Responsibilities

• Monitor and manage the daily work of AP/AR specialist, ensuring timely and accurate billing, payment processing, and recordkeeping.
• Verify invoices and bills against purchase orders and supporting documentation, ensuring all items are properly authorized.
• Investigate and resolve billing discrepancies, payment delays, and missing documentation in coordination with internal teams and external contacts.
• Oversee the generation of client invoices in accordance with project contracts and billing schedules.
• Track accounts receivable aging, follow up on outstanding balances, and build productive relationships with clients to support timely collections.
• Review and process vendor payments, expense reports, and reconciliations with a high level of accuracy.
• Analytical mindset needed to provide insights on revenue trends both forward and backward looking.
• Ensure compliance with company policies, accounting standards, and audit requirements.
• Lead efforts to improve operational efficiency and implement best practices across the AP/AR functions.
• Maintain clean and auditable financial records and support month-end and year-end close activities.
• Represent the AP/AR team in cross-functional meetings and contribute to broader finance strategy.
• Work closely with the Project Management and Engineering departments in order to make processing improvements to accelerate the revenue billing cycle with a goal of a 5 working day close.

Benefits

• All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of medical premiums covered by the employer, short and long-term disability insurance, life insurance, a 401(k), vacation time, paid holidays off, and yearly performance-based bonus eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager