AP & AR Coordinator
About The Position
The Royal College of Dental Surgeons of Ontario (RCDSO) is seeking an Accounts Payable and Accounts Receivable (AP/AR) Coordinator for its Finance department. This role is responsible for providing financial, administrative, and clerical services to ensure effective, efficient, and accurate financial data and administrative operations. The coordinator will process invoices, expense reports, cash/banking information, accounts payable transactions, generate payments, and handle receivable transactions. The position also involves making recommendations for process improvements in accounts payable and receivable. The ideal candidate is curious, willing to learn, committed to continuous improvement, and proficient in managing commitments and deadlines independently. Strong organizational skills, adaptability, reliability, and comfort working independently in a fast-paced environment are essential. Collaboration, strong customer service, and excellent communication skills are also required to engage professionally with stakeholders and resolve outstanding accounts while maintaining positive relationships.
Requirements
- Completion of two- to three-year college diploma and/or equivalent related accounting experience
- Three- to five- years previous accounts payable/receivable experience or a combination of education and experience
- High degree of accuracy
- Strong customer service and communication skills to effectively navigate the organization’s internal & external stakeholders regarding outstanding accounts in a professional manner.
- Strong technical proficiency including MS 365 (Word, Excel, Outlook, SharePoint, OneDrive, Teams), Acrobat Adobe Pro, Zoom
- Demonstrated ability to independently manage deliverables within a remote environment.
- Acts as a champion/agent of change with respect to learning modern technologies, new software, and innovative approaches
- Demonstrated ability to sift through large amounts of information and ask key questions
Nice To Haves
- Prior experience with Artificial Intelligence (AI), including CoPilot, a preferred asset
- Great Plains experience an asset
- Excellent French language proficiency is an asset
Responsibilities
- Perform day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up to date and accurate manner
- Ensure accounts payable invoices/employee expense reports are accurate, properly coded and authorized for payment.
- Correspond with employees/vendors to resolve discrepancies.
- Review/process Council/committee/monitoring officers/facility inspector claims for compliance with by-laws and expense policy, amending as required.
- Perform transaction processing related to accounts payable.
- Complete weekly EFT (electronic funds transfer) batches to pay vendors and cheque run batches) when required, corresponds with vendors as required.
- Electronic filing of all approved invoice/expense packages.
- Management of the dedicated Accounts Payable email inboxes.
- Act as liaison between stakeholders and Finance to resolve discrepancies related to invoices, obtain approvals and other documentation as needed.
- Act as liaison between Finance and other respective departments processing payments and invoices that require further documentation, etc.
- Deposit of any physical cheques received.
- Process and posting Professional Conduct and Regulatory Affairs recovery fees, maintenance of processing payment plans according to the timelines specified in the payment plans.
- Complete monthly bill clearing worksheets and associated journal entries.
- Manage Petty Cash transactions.
- Provide back up for council payroll processing.
- Assist in year-end preparation ensuring all transactions are recorded and accrued for appropriately.
- Maintain an up-to-date knowledge of the College’s AP and AR system and ensure all procedures are in place before processing for payment.
- Participate in College or other meetings as required.
- Ensure completeness and accuracy of all accounts receivable and accounts payable databases and electronic files, including monthly, periodic and annual reconciliation of control accounts.
- Make recommendations for continual process improvements and ensures that procedures and policies are documented and up-to-date.
- Exercise friendly customer service skills with internal employees and external customers and vendors.
- Assist during annual audit.
- Prepare ad hoc reports as requested.
- Provide back-up support to the rest of the finance team.
- Maintain the prepaid schedule and reconciliation.
- Track expenses as required for projects, capital expenditures or specific departments.
Benefits
- Paid vacation and sick days
- Comprehensive extended health benefits package
- A matched Pension Plan (up to 8% of salary)
- Voluntary Tax-Free Savings Account (TFSA) and Registered Retirement Savings Plan (RRSP)
- Career-related learning and development opportunities
- Half-day Fridays between July 1st and September 1st
- Half-day workday before statutory holidays
- Onsite gym
- Corporate discount to GoodLife Fitness
- Wellness-related webinars
- Opportunities to connect with colleagues through virtual and in-person social events
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
