AP Coordinator

Aston Carter•Dearborn, MI

3d•$21 - $23•Hybrid

About The Position

This role supports the business office by managing the full lifecycle of procurement-related accounts payable activities and event management. You will bridge financial administration and purchasing operations, ensuring accurate record-keeping, timely payments, and strong vendor relationships. The position focuses on back-office purchasing support rather than acting as a buyer, and is well-suited for a detail-oriented professional who thrives in a fast-paced, dynamic environment.

Requirements

1–3 years of hands-on experience working with SAP IERP, specifically in Purchase Order (PO), Accounts Payable (AP), and Work Order modules.
Proven accounts payable experience, including invoice processing, payment management, and reconciliation.
Experience in accounts receivable, including billing, tracking payments, and resolving discrepancies.
Demonstrated ability to manage budgets, reconcile corporate and departmental credit cards, and support month-end close activities.
Strong organizational skills with the ability to manage complex filing systems and handle multiple tasks simultaneously.
Meticulous attention to detail in financial data entry, documentation, and reconciliation.
Effective interpersonal and customer service skills for working with internal stakeholders, buyers, and vendors.
Proficiency with Microsoft Office applications for reporting, documentation, and communication.
Experience in payment management processes across multiple payment methods.

Nice To Haves

Experience using Ariba for vendor onboarding, procurement workflows, and purchase order management.
Advanced skills in Adobe Suite for document preparation, editing, and presentation of financial and event-related materials.
Background in automotive or manufacturing environments, particularly in fast-paced or dynamic settings.
Experience coordinating event logistics, including working with communications or similar teams.
Familiarity with managing scopes of work, statements of work (SOWs), and W-9 forms in a corporate environment.
Ability to build and maintain strong vendor relationships while ensuring compliance with internal policies.
Comfort working in a hybrid environment that requires both onsite and remote collaboration.

Responsibilities

Manage the full lifecycle of accounts payable activities related to procurement, including invoice processing, payment tracking, and vendor billing.
Oversee event program logistics from start to finish, ensuring smooth execution and alignment with financial and procurement processes.
Coordinate closely with the Communications team on event planning, budget creation, approvals, and related purchasing activities.
Create, monitor, and manage event and departmental budgets to ensure financial compliance and adherence to established guidelines.
Maintain accurate and timely input into the Meeting and Event system, including financial and logistical data.
Process payments through a variety of methods, ensuring accuracy, timeliness, and proper documentation.
Perform monthly corporate and department credit card reconciliations, resolving discrepancies and maintaining clear records.
Actively reconcile invoices, investigating and resolving billing, shipping, or receiving discrepancies in a timely manner.
Support month-end close activities by preparing, reviewing, and reconciling accounts payable and related financial records.
Collaborate with buyers to provide purchasing support and ensure alignment with procurement policies and procedures.
Communicate with vendors to resolve issues, obtain necessary information, and maintain strong working relationships.
Onboard new vendors in SAP IERP and Ariba, ensuring accurate setup and compliance with internal requirements.
Manage critical documents such as scopes of work, statements of work (SOWs), and W-9 forms for check requests and vendor records.
Execute the full purchase order process for the Communications group, including creation, tracking, and closure of POs in SAP IERP.
Maintain organized and comprehensive filing systems for financial, purchasing, and event-related documentation.
Demonstrate meticulous attention to detail and strong customer service in all interactions with internal stakeholders and external vendors.
Focus on back-office operations that support purchasing activities, rather than performing direct buying functions.