AP/AR Clerk

Ballymore Safety Products•Sadsbury Township, PA

About The Position

Ballymore Company, located in Coatesville, PA is a leading manufacturer and distributor of rolling safety ladders, material handling equipment, aerial work platforms and safety products. The company has been in business for over 75 years and is looking to add a talented AR specialist to their Accounting department. Essential Functions: Accounts Payable: Receive, review, and process vendor invoices, ensuring accuracy, proper coding, and compliance with company policies. Match invoices with purchase orders, verifying quantities, prices, and terms for accuracy. Prepare and process payments, including checks, electronic transfers, and ACH payments, ensuring timely adherence to payment schedules. Maintain organized and up-to-date accounts payable records and assist with month-end reconciliations, accruals, and reporting. Assist employees in submitting, reviewing, and reconciling expense reports, processing reimbursements according to company policies. Resolve vendor inquiries and payment discrepancies promptly, ensuring strong vendor relationships. Identify opportunities for process improvements in the accounts payable workflow and assist with implementation. Assist with monthly credit card transaction coding Accounts Receivable: Create and process customer invoices by entering data into the ERP system and distributing invoices via web, mail, or email. Validate and organize shipping paperwork to ensure accurate customer billing. Maintain records of revenue reporting and invoicing with proper supporting documentation. Assist with customer collections, responding to inquiries, and coordinating product returns with the Sales department. Reconcile discrepancies through interaction with Accounting, Sales, and Operations departments. Produce reports and support Executive management, Sales, and Operations departments with ad-hoc projects. General Accounting Support: Participate in month-end and year-end close activities, including account reconciliations and assisting with audit preparations. Cross-train in other accounting functions as needed and assist with physical inventory processes. Support internal and external audits by ensuring compliance with company policies and regulatory standards. Participate in process improvements and system enhancements for greater departmental efficiency. Perform other related duties as assigned by management.

Requirements

Associate’s degree, bachelor’s degree is a plus
Three to five years experience in accounting office as an AP/AR specialist or accountant, manufacturing experience is a plus
Experience with Traverse Global ERP system is a plus
Must be proficient in Microsoft Word and Excel (including VLOOKUP, pivot tables, charts, and graphs)
Must be a team player with strong interpersonal skills.
Ability to organize and prioritize work to meet deadlines.
Must have strong oral and written communication skills.
Ability to perform detailed, accurate and well-documented work.
Demonstrate strong problem-solving skills

Nice To Haves

Associate’s degree, bachelor’s degree is a plus
Three to five years experience in accounting office as an AP/AR specialist or accountant, manufacturing experience is a plus
Experience with Traverse Global ERP system is a plus

Responsibilities

Receive, review, and process vendor invoices, ensuring accuracy, proper coding, and compliance with company policies.
Match invoices with purchase orders, verifying quantities, prices, and terms for accuracy.
Prepare and process payments, including checks, electronic transfers, and ACH payments, ensuring timely adherence to payment schedules.
Maintain organized and up-to-date accounts payable records and assist with month-end reconciliations, accruals, and reporting.
Assist employees in submitting, reviewing, and reconciling expense reports, processing reimbursements according to company policies.
Resolve vendor inquiries and payment discrepancies promptly, ensuring strong vendor relationships.
Identify opportunities for process improvements in the accounts payable workflow and assist with implementation.
Assist with monthly credit card transaction coding
Create and process customer invoices by entering data into the ERP system and distributing invoices via web, mail, or email.
Validate and organize shipping paperwork to ensure accurate customer billing.
Maintain records of revenue reporting and invoicing with proper supporting documentation.
Assist with customer collections, responding to inquiries, and coordinating product returns with the Sales department.
Reconcile discrepancies through interaction with Accounting, Sales, and Operations departments.
Produce reports and support Executive management, Sales, and Operations departments with ad-hoc projects.
Participate in month-end and year-end close activities, including account reconciliations and assisting with audit preparations.
Cross-train in other accounting functions as needed and assist with physical inventory processes.
Support internal and external audits by ensuring compliance with company policies and regulatory standards.
Participate in process improvements and system enhancements for greater departmental efficiency.
Perform other related duties as assigned by management.