AP Analyst

ARMADA Supply Chain Solutions•Pine Township, PA

10h

About The Position

The AP Analyst is responsible for reviewing, processing, and analyzing vendor invoices and payments while ensuring compliance with company policies and accounting standards. This role supports financial operations by maintaining accurate records, resolving discrepancies, and providing reporting and analysis related to accounts payable activities.

Requirements

Bachelor’s degree in Accounting, Finance, or Business Administration (preferred)
2–5 years of experience in accounts payable or finance
Strong understanding of accounting principles
Experience with ERP systems (such as SAP ERP, Oracle NetSuite, or QuickBooks)
Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis)
Strong analytical and problem-solving skills
High attention to detail and accuracy

Nice To Haves

MBA or other advance level education
Experience with invoice automation tools (e.g., Coupa or Ariba)
Knowledge of Power BI
Knowledge of SOX compliance and internal controls
Ability to manage high-volume invoice processing
Strong communication and vendor management skills

Responsibilities

Review and process vendor invoices accurately and in a timely manner
Perform 3-way matching (purchase order, receipt, and invoice) when applicable
Investigate and resolve invoice discrepancies and payment issues
Manage vendor accounts and respond to vendor inquiries
Prepare and process payment runs (ACH, wire transfers, checks)
Reconcile vendor statements and accounts payable balances
Maintain accurate AP records and documentation for audits
Assist with month-end and year-end closing activities related to AP
Analyze accounts payable data and prepare reports for management
Ensure compliance with internal controls and company policies
Support process improvements and automation initiatives within AP
Perform additional ad hoc duties as required by the finance team
Serve as system administrator for Concur, including user setup, maintenance, and policy configuration
Manage corporate card program, including ordering new cards, handling replacements, and resolving card-related issues
Review and audit employee expense reports for accuracy, completeness, and policy compliance
Provide support and guidance to employees on expense reporting and system usage
Investigate and resolve expense report discrepancies and inquiries
Perform monthly expense report reconciliations and support month-end close processes
Partner with finance and accounting teams to ensure proper expense coding and reporting