Ancillary Revenue Coordinator

International Schools Partnership Limited•Kehoe-France Southshore, LA

4d•Onsite

About The Position

The Ancillary Revenue Coordinator will be responsible for developing, implementing, and overseeing various ancillary programs, including aftercare, extended day programs, summer and holiday camps, enrichment activities, specialty programs, community engagement, facility rentals, and external partnerships. This role also involves serving as the Camp Director for summer, holiday, and school break camps, managing the Before Care and Aftercare (Extended Care) operations, and supporting the financial management and revenue growth of these programs. The coordinator will also handle operations, logistics, family and community engagement, and staff leadership for ancillary programs.

Requirements

Bachelor’s degree in Education, Business, Marketing, Hospitality, Educational Leadership, or related field preferred.
Minimum of 3 years of experience in program management, school operations, enrichment programming, camps, or related areas preferred.
Experience with budgeting, scheduling, and operational coordination preferred.
Strong organizational, communication, and customer service skills.
Ability to manage multiple priorities and work independently in a fast-paced environment.
Proficiency with technology platforms related to scheduling, billing, registration, and communication.
Strong interpersonal skills with the ability to collaborate effectively with students, families, faculty, and leadership.
Ability to move throughout campus and supervise indoor and outdoor activities.
Ability to occasionally lift and move supplies or materials up to 25 pounds.
Ability to work occasional evenings, weekends, or special events as needed.
Commitment to safeguarding and promoting the welfare of children and young people.
Willingness to undergo appropriate vetting procedures, including satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
Commitment to strengthening inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics.

Nice To Haves

Entrepreneurial mindset with the ability to identify growth opportunities.
Strong problem-solving and operational planning abilities.
Data-driven decision-making skills.
Ability to balance financial goals with positive student and family experiences.
High level of professionalism, flexibility, and initiative.
Commitment to supporting the school’s mission, culture, and community.

Responsibilities

Develop, implement, and oversee ancillary programs including aftercare, extended day programs, summer and holiday camps, enrichment after-school activities, specialty programs, community engagement opportunities, and facility rentals and external partnerships.
Identify opportunities for new revenue-generating programs aligned with student and family interests.
Evaluate program performance, participation trends, and profitability to guide decision-making.
Ensure programs maintain high levels of quality, organization, safety, and customer service.
Serve as the Summer Camp Director for all summer, holiday, and school break camps.
Develop annual camp programming, themes, schedules, and enrichment opportunities that align with the school's mission.
Establish enrollment goals and implement strategies to maximize camp participation and revenue.
Develop and monitor camp budgets, ensuring programs meet or exceed revenue and profitability targets.
Recruit, hire, onboard, schedule, supervise, and evaluate camp staff.
Coordinate staff training, emergency procedures, licensing requirements, and student supervision protocols.
Oversee daily camp operations, including attendance, staffing ratios, transportation, field trips, meal coordination, and communication with families.
Collaborate with Marketing and Admissions to develop promotional materials and enrollment campaigns.
Evaluate camp programs annually through parent feedback, financial analysis, and operational review, implementing improvements each season.
Ensure all camp activities comply with state licensing requirements, school policies, safeguarding expectations, and risk management procedures.
Oversee all Before Care and Aftercare (Extended Care) operations for the school.
Develop and maintain a high-quality extended care program that supports student supervision, enrichment, and family needs.
Recruit, train, schedule, supervise, and evaluate extended care staff.
Monitor daily attendance, staffing ratios, student behavior, and operational procedures.
Ensure consistent implementation of school policies, safety protocols, and licensing requirements.
Manage parent registration, billing coordination, and communication regarding extended care services.
Evaluate staffing levels and enrollment trends to maximize operational efficiency while maintaining quality programming.
Develop enrichment opportunities within extended care that enhance the student experience.
Monitor program revenue, expenses, and profitability, providing regular reports to school leadership.
Identify opportunities to expand extended care offerings based on family demand and school capacity.
Support the development and management of ancillary program budgets.
Monitor enrollment, participation, staffing costs, and operational expenses to maximize efficiency and profitability.
Track revenue, expenses, and key performance indicators (KPIs) related to ancillary operations.
Prepare reports and updates for school leadership regarding program performance and financial outcomes.
Collaborate with finance and admissions teams regarding billing, registration, collections, and payment processes.
Coordinate scheduling, staffing, facilities usage, supplies, and operational logistics for ancillary programs.
Ensure proper supervision ratios, compliance requirements, licensing expectations, and safety procedures are followed.
Maintain accurate program records, rosters, attendance, and operational documentation.
Work collaboratively with division leaders and faculty to minimize disruption to instructional operations.
Coordinate with facilities and operations teams regarding space usage and event logistics.
Promote ancillary programs through effective communication and marketing efforts.
Build strong relationships with families to increase participation and satisfaction.
Respond to parent inquiries, concerns, and feedback in a timely and professional manner.
Collaborate with admissions and marketing teams to support student recruitment and retention initiatives.
Help position the school as a “school of choice” through innovative programming and community engagement opportunities.
Assist with recruiting, onboarding, scheduling, training, and supervising ancillary program staff.
Support staff accountability, professionalism, and alignment with school expectations.
Provide ongoing coaching and support to program staff to ensure quality programming and positive student experiences.
Coordinate substitute coverage and staffing adjustments as needed.