Analyst/Senior Analyst, Admin and Corporate Development

Optimus SBR•Toronto, ON

2d•CA$65,000 - CA$80,000•Hybrid

About The Position

Join a dynamic and engaging team that thrives on collaboration, innovation, and growth. The Analyst/Senior Analyst, Admin and Corporate Development role is an exciting opportunity to work closely with the CEO and VP, Corporate Development while helping ensure our office, events, and internal initiatives run seamlessly. If youâ€™re highly organized, proactive, resourceful, and energized by a fast-paced environment, this role is for you.

Requirements

Up to four years of relevant experience in executive support, office administration, event coordination, business operations, customer service or a related area. New graduates with relevant co-op, internship, or volunteer experience are encouraged to apply.
Strong organizational and time-management skills, with the ability to manage multiple priorities and changing deadlines.
Excellent attention to detail and a commitment to producing accurate, high-quality work.
Strong written and verbal communication skills.
A proactive, resourceful, and solutions-oriented approach.
Professional judgment and discretion when handling confidential information.
Ability to build positive working relationships with employees, leaders, clients, and vendors.
Experience coordinating meetings, events, projects, or office activities is an asset.
Strong research and problem-solving skills.
Proficiency with Microsoft Outlook, PowerPoint, Word, and Excel.
Ability to work independently and collaborate effectively as part of a team.
Flexibility to support occasional events, meetings, or urgent priorities outside regular business hours.
University degree

Responsibilities

Manage the CEOâ€™s calendar, coordinate meetings, resolve scheduling conflicts, and ensure priorities are organized effectively.
Coordinate itineraries, reservations, and related logistics for the CEO and other senior leaders.
Plan and coordinate internal and external events, including town halls, team meetings, employee celebrations, leadership sessions, and signature events.
Manage event logistics, including venues, vendors, invitations, schedules, catering, technology, materials, and on-site coordination.
Support the day-to-day operation of the office, including supplies, vendors, meeting rooms, equipment, facilities requests, and workplace needs.
Identify practical ways to improve administrative processes, office systems, and the overall employee experience.
Support corporate development projects and company-wide initiatives through research, planning, coordination, and execution.
Create clear and professional presentations, reports, briefing materials, trackers, and other documents.
Support internal communications by drafting company updates, newsletters, presentations, announcements, and event communications.
Contribute to the life and culture of Optimus SBR.