Analyst, Legal Affairs

kate spade new york•New York, NY

1d•$80,000 - $95,000•Hybrid

About The Position

This role provides operational, financial, and administrative support to the Legal Department, with a primary focus on vendor invoice payment, legal spend tracking, accruals, budget-to-actual reporting, and finance partnership. The role supports a broad range of legal functions, including litigation, intellectual property, privacy, compliance, and legal operations. The role reports to the Vice President & Deputy General Counsel and is a hybrid role, with three days per week in our Hudson Yards, NYC office required, subject to change with Company policy.

Requirements

Bachelor’s degree or equivalent professional experience.
At least 2 years of legal operations, finance, accounting, e-billing, or paralegal experience.
Experience in a law firm or corporate legal department.
Proficiency with legal billing, e-billing, invoice review, matter management, eDiscovery, CLM, and financial reporting systems.
Working knowledge of invoice coding, purchase orders, accruals, payment workflows, budget tracking, and reconciliation processes.
Experience supporting a broad legal function across multiple practice areas within a corporate legal department.
Ability to work independently, manage multiple priorities, and meet deadlines effectively.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Experience managing relationships with outside counsel, vendors, Finance, and Accounts Payable teams.
Advanced proficiency in Microsoft Excel and Microsoft Office Suite, systems, and legal research and litigation software, such as Westlaw/Lexis, PACER, and Relativity.
High attention to detail.

Nice To Haves

Proven ability to manage projects, prioritize work, multi-task effectively, analyze legal spend data, and respond to shifting priorities with minimal oversight.
Demonstrated expertise building legal spend reports, dashboards, and finance tracking tools that support timely payment, accurate forecasting, and leadership decision-making.
Hands-on experience supporting litigation matters, conducting document review and managing e-discovery processes.
Prior experience in an in-house legal department supporting a global, publicly-listed organization.
Proven ability to exercise sound judgment, handle sensitive information, and operate independently to meet deadlines, while partnering professionally with attorneys and business leaders.

Responsibilities

Own the review, coding, approval routing, payment tracking, and timely processing of external counsel and vendor invoices.
Track legal budgets, accruals, forecasts, and budget-to-actual performance, and prepare clear spend reporting for Legal and Finance leadership.
Partner with Finance and Accounts Payable to resolve invoice issues, improve payment workflows, maintain accurate matter and vendor data, and support month-end and quarter-end reporting.
Manage settlement tracking and processing, including payment status, required documentation, and related reporting.
Maintain physical and electronic legal records and oversee document retention processes.
Prepare presentations, communications, dashboards, and status reports that translate legal operations and spend data into actionable insights.
Assist with documentation and knowledge repositories in connection with contract lifecycle management.
Coordinate and maintain departmental knowledge repositories.
Assist with maintaining intellectual property and brand protection records.
Assist with corporate entity management and maintenance of governance records.
Maintain compliance calendars, documentation and knowledge management libraries, and internal tracking systems.
Support compliance processes relating to data protection, third-party due diligence, and sanctions or export compliance.
Assist with dispute and litigation management, including matter intake, document organization, legal holds.
Monitor bankruptcy proceedings and support the preparation and filing of bankruptcy-related documents.