Grants Management - Police

City of San Jose•San Jose, CA

3d•Onsite

About The Position

The San José Police Department is currently hiring for an Analyst I/II in the Fiscal Unit’s Grants Management Team. Under the direction of the Senior Grants Analyst, the position will perform professional analytical work of considerable difficulty. This position will perform duties such as collect monthly and quarterly program data, prepare quarterly financial and programmatic progress reports, monitor and reconcile grant budgets, monitor program revenue and expenditures, prepare budget modification requests, and work collaboratively with program managers and the non-profit partner on program implementation and monitoring. This position will also be responsible for assisting program managers in the grant application process, evaluating specific grant requirements, preparing council memo and contract transmittal for the execution of grant agreements, updating a grant inventory listing and complete grant closeout processes.

Requirements

Knowledge and skill in accounting and grant administration principles
Strong organizational skills
An understanding of City functions and processes such as budget cycles and procurement rules
An understanding of financial management including grant rules and budgeting
An ability to prepare financial reports
Strong report writing techniques and principles of editing
Basic research techniques
The ability to organize, analyze and interpret data and statistics
The ability to communicate effectively with others, both orally and in writing
The ability to understand, interpret, and apply rules, standards and procedures
Strong technical skills with MS Excel, MS Word, FMS and PeopleSoft are highly valued
A Bachelor's Degree from an accredited college or university (for Analyst I)
A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources (for Analyst II)
Submit to a personal background investigation as required by the Police Department

Nice To Haves

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
Communication Skills - Communicates and listens effectively and responds in an timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form responds to statements and comments of others in a way that reflects understanding of the content and the accompanying emotion; asks clarifying questions to assure understanding of what the speaker intended, ensures consistent communication takes place within area of responsibility.
Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.
Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Responsibilities

Collect monthly and quarterly program data
Prepare quarterly financial and programmatic progress reports
Monitor and reconcile grant budgets
Monitor program revenue and expenditures
Prepare budget modification requests
Work collaboratively with program managers and the non-profit partner on program implementation and monitoring
Assist program managers in the grant application process
Evaluate specific grant requirements
Prepare council memo and contract transmittal for the execution of grant agreements
Update a grant inventory listing
Complete grant closeout processes