IT Digital Systems – Analyst Assistant (FWS/NFWS)

Grand Canyon University•Phoenix, AZ

About The Position

Under general direction, the Analyst Assistant supports IT Digital Systems by monitoring software assets, assisting with software renewal policies, and reviewing software-related purchases submitted through Coupa (the organization’s procurement software). This role helps ensure compliance with university standards, accurate asset tracking, and documentation for the Project Management Office.

Requirements

Understanding of basic asset management or procurement processes
Strong attention to detail and organizational skills
Ability to interpret and follow policy guidelines
Strong communication skills – verbal and written
Proficient with MS Office Suite
Be enrolled at GCU as a full-time student in a Bachelor’s or Master’s program
Maintain a minimum 2.0 GPA (Bachelor’s) or 3.0 GPA (Master’s)
Remain in good financial and academic (SAP) standing with the University

Nice To Haves

Experience with procurement systems or software asset management tools preferred, but not required

Responsibilities

Maintain accurate records of software licenses, subscriptions, and renewals by utilizing the asset management software and procurement software
Track software purchase requests and ensure alignment with IT Security and Procurement renewal policies
Review Coupa purchase requisitions to verify correct categorization, documentation, and compliance
Monitor upcoming software renewals and notify stakeholders as outlined in internal procedures
Assist with maintaining the software asset inventory and updating system records regularly
Collaborate with IT teams and requestors to resolve discrepancies or gather missing information for purchase reconciliation
Assist with hardware inventory operations as needed
Support process improvements related to software asset management and procurement workflows
Other duties as assigned