AmeriCorps Program Specialist

State of Utah • Salt Lake City, UT

7d • Hybrid

About The Position

The AmeriCorps Program Specialist will be a member of the UServeUtah program staff working to support AmeriCorps State programs. In this position, candidates must perform a wide variety of administrative support duties ranging from general basic financial and clerical support to complex administrative coordination. While this position may be filled at any of the advertised levels listed below, we anticipate hiring at the Program Specialist I level with a salary between $21.00 - $23.00. The agency provides a fast-paced, collaborative, and energetic work environment that supports employees in balancing work and home life. We actively encourage flexible work schedules and telecommuting options where it makes sense.

Requirements

• A combination of education and/or direct experience that enables the incumbent to effectively complete the essential duties.
• Proficiency in planning, coordination and delivery of training.
• Experience reviewing, interpreting, and processing grant related reimbursement requests and progress reports.
• Experience in interpreting and applying policies, grant requirements, technical directives, state or federal standards and regulations, and implementing compliance processes/procedures.
• Strong organizational, analytical, interpersonal, and oral/writing communication skills required.
• Ability to exercise sound judgment, take responsibility for meeting deadlines, and be a skilled problem solver.
• Ability to initiate projects and work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Proficiency with computer programs such as Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Gmail, Drive, Docs, Forms, Sheets, and Slides).
• Advanced skills with spreadsheets such as Excel and Google Sheets.

Responsibilities

• Provides guidance, monitoring, and technical support to ensure that Utah State AmeriCorps programs meet federal funding agency guidance, regulatory and legislative requirements.
• Perform specialized administrative duties required to support the specific program area; in consultation with program manager, making judgments based on state and federal guidelines.
• Respond to and initiate inquiries, answer questions, and independently resolve problems whenever feasible; communicate Commission policy and procedures to program organizations and service communities.
• Coordinate training plans and schedules, design, development and delivery of training presentations
• Review pre-contract documents provided by programs and prepare draft contracts in coordination with the program manager.
• Perform risk assessments, desk reviews, and site monitoring visits as required by policy.
• Review, troubleshoot, and process requests for reimbursement from sub-grantees.
• Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools.
• Maintain a tracking/monitoring system to meet federal grant compliance requirements.
• Complete research on best practices; collect data, analyze and develop reports.
• Review and maintain statistical information on program performance; supports ongoing AmeriCorps evaluation and system improvement processes.
• Market and communicate AmeriCorps programs and UServeUtah initiatives to the public.
• Support event planning and make logistical arrangements as needed for program meetings and larger events.
• Cultivate relationships with program staff, build rapport, and maintain high levels of communication.
• Perform other duties as required to support the mission and function of the agency.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed