Alumni Engagement Project Manager

University of Redlands•Redlands, CA

21h•$17 - $23

About The Position

The Alumni Engagement Project Manager provides comprehensive administrative, communications, and programmatic support within Alumni Engagement. Reporting to the Executive Director of Annual Giving and Alumni Engagement, functions as the key support in the coordination, management, and implementation of the operations of the department. This position requires flexibility to work overtime, including weekends, to support events and activities as needed.

Requirements

High school diploma or equivalent supplemented with two years of additional course work in related fields such as business, secretarial, computer software/word processing and spreadsheet programs including the ability to use database and Microsoft Office software
Three years of administrative support experience or related
Considerable knowledge of administrative procedures, word processing, spreadsheets, and database software
Working knowledge of higher education institutions.
Knowledge of administrative procedures, word processing
Knowledge of English grammar, spelling, and
Excellent verbal and written communication
Excellent organizational skills, and detail orientated with high
Ability to prioritize tasks, meet deadlines and work independently and with minimal supervision in a fast-paced environment with changing
Effective communication skills: ability to write clearly and
Effective listening and interpersonal
Demonstrate a high degree of motivation, tact, and
Basic knowledge of record keeping and record retention
Basic knowledge of
Basic research
Proficiency in computer skills using Microsoft Office Suite including Excel, Word, and PowerPoint.
Ability to operate standard office
Knowledge of applicable federal and state laws and
Understand, interpret, and apply federal and state policies and
Ability to work cooperatively with co-workers, supervisors, and with on and off campus contacts.
Aptitude to learn new and evolving
Ability to recommend appropriate courses of action within established
Ability to foster strong, positive relationships and align both internal and external resources to achieve university
Ability to exercise independent judgment and
Deliver great customer service.
Ability to work effectively with confidential
Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and

Responsibilities

Performs a variety of clerical duties in support of the department, including preparing check requests, expense and mileage reimbursements, expenditure and revenue transfers, and purchase orders; processes incoming checks and cash for deposits; orders promotional items and office
Processes and maintains event registration records including entering data into the main university informational database, software that powers the Alumni Relations website, and the use of various Microsoft Office
May assists the Alumni Association and Town & Gown Boards of Directors by helping to organize the annual retreat, meetings, and Nominations Committee meetings, prepares meeting materials, updates rosters and Board of Directors
Uses software to create new landing pages and update existing
Monitors website content for quality control, and updates web pages as
Utilizes collaborative design tool (Canva preferred) to create and edit collateral, templates, and related marketing
Assists in the execution of meetings and events, including but not limited to room reservations, catering services, audiovisual requirements, vendor management, set-up and clean-up.
Prepares materials for events, including name tags, check-in sheets, decorations, and promotional
Provides budget support; monitors and collects budget
Supervises student employees; assigns, reviews, coordinates, and prioritizes workload and
Oversees implementation of workflow efficiencies and tools that streamline projects and
Creates and oversees the maintenance of policies and procedures for all alumni and community relations
Provides exceptional communication support with a high degree of tact and technical knowledge; responds to internal and external requests, prioritizes and processes requests accordingly.
Maintains department confidentiality of sensitive data, information, activities, and decisions; adheres to all safety and housekeeping policies and
Acts as primary greeter and initial contact for walk-in traffic and answers
Performs other duties as required or