Alumni Center Events Worker

OKLAHOMA STATE UNIVERSITY ALUMNI ASSOCIATION•Stillwater, OK

2d•Onsite

About The Position

The Alumni Center Events Worker is a part-time position responsible for assisting with the setup, teardown, and support of various events held at the Alumni Center. This role requires flexibility in scheduling, including weekdays, weeknights, and weekends, often outside of typical business hours. The position involves physical tasks such as lifting and transporting equipment, as well as providing excellent customer service to clients and vendors.

Requirements

Hours can range from 10 - 15 hours per week
Weekdays, weeknights, and/or weekends
Must be able to transport, lift and set up equipment up to 100 lbs.
Typically, after hour events (after 5:00pm) and weekend events
Can include events during the day when coordinator and director are not available

Nice To Haves

Assist caterers and custodial staff with trash
Clean/organize Alumni Center Service Halls (Floors 1 and 2)
Assist with semi-annual Alumni Association Surplus collection and Surplus closet organization
Quarterly inventory check for catering supplies
Assist with light bulb replacement when requested by Facilities Manager
Assist with Christmas decoration before Christmas break
Take Alumni Association vehicle to car wash and oil change if needed
Opportunities for extra hours by helping with Grandparent University and other events.
Crosstrain to assist with additional jobs (front desk coverage, Alumni Association projects)
Deliver/pick up Alumni Center linens from dry cleaners

Responsibilities

Set up and tear down of all events
Set-up audio-visual equipment, tables, chairs, linens, stage, etc.
Place signs around building and parking lot
Transport, lift and set up equipment up to 100 lbs.
Vacuum/quality check of Click Hall after each event
Provide additional set up upon client request: plates, silverware, glasses, vases, charger plates, etc.
Provide support and assistance for events
Provide A/V support for customers
Assist caterers as needed during events (including check in and check out)
Provide premier customer service to clients and vendors
Be proactive to fulfill the needs of each client
Establish and maintain positive relationships with clients, caterers and others associated with events
Attend weekly Alumni Center staff meetings
Perform other duties as assigned