Alumni Affairs Coordinator

Western New Mexico University•Mission, NM

About The Position

Coordinates and manages relationships of the University Foundation and Alumni Affairs with corporations, foundations, and individuals from whom funds are sought for various programs and projects. Works with department staff to ensure efficiency and accuracy of gift acknowledgements and tax receipting. Maintains records, files, and communications related to campaigns, appeals, giving clubs, fundraising endeavors, and office operations as assigned. Works together with staff to update and ensure accuracy of all constituent records. Researches and collects pertinent data to assist in compiling a thorough database. Reports and compiles data for appropriate advancement needs. Provides direct administrative support to the Director of Development and Alumni Relations and serves as a liaison between the Office of Alumni Affairs and the Alumni Association Board of Directors. Coordinates meetings as needed or assigned including arranging for space, receiving RSVPs, purchasing supplies, and set up/tear down from meetings. Utilizes technology-based tools and software to create content for and publication of online materials including emails and e-newsletters. Collaborates with appropriate university areas to initiate and identify institutional funding needs and giving opportunities. Supports, plans, and coordinates special events to engage alumni, constituents, campus community, and regional communities. Attends events and activities important to volunteers, alumni, the university, and community involvement. Provides a broad range of administrative and supervisory functions. Supervises assigned staff in accordance with WNMU personnel practices including recruitment, training, performance evaluation, guidance, etc. Participates in the process of ongoing personal and professional development. Maintains comprehensive communication among all contacts (internal and external). Models professional standards and ethics in accordance with WNMU philosophy. Performs other duties as assigned.

Requirements

Administrative and supervisory functions
Recruitment, training, performance evaluation, and guidance of staff
Personal and professional development
Comprehensive communication skills
Professional standards and ethics

Responsibilities

Coordinates and manages relationships with corporations, foundations, and individuals for fundraising.
Ensures efficiency and accuracy of gift acknowledgements and tax receipting.
Maintains records, files, and communications related to fundraising activities and office operations.
Updates and ensures accuracy of constituent records.
Researches and collects data for database compilation.
Reports and compiles data for advancement needs.
Provides administrative support to the Director of Development and Alumni Relations.
Serves as a liaison between the Office of Alumni Affairs and the Alumni Association Board of Directors.
Coordinates meetings, including logistics and setup.
Creates and publishes online materials such as emails and e-newsletters.
Collaborates to identify institutional funding needs and giving opportunities.
Supports, plans, and coordinates special events for alumni and constituents.
Attends events important to volunteers, alumni, the university, and community.
Provides administrative and supervisory functions.
Supervises assigned staff, including recruitment, training, and performance evaluation.
Participates in personal and professional development.
Maintains comprehensive communication with internal and external contacts.
Models professional standards and ethics.
Performs other duties as assigned.