Alcohol Inventory Coordinator

Phipps Conservatory•Pittsburgh, PA

2d•Onsite

About The Position

Under the direction of the Senior Event Sales Manager, the Alcohol Inventory Coordinator supports the Events Department by ensuring seamless beverage supply through effective inventory preparation, tracking and coordination with event staff to meet client expectations and uphold service standards. Phipps Conservatory and Botanical Gardens is an equal opportunity employer that is committed to attracting and retaining a diverse staff. We strive to create a working environment that is inclusive, equitable and welcoming as we honor employee experiences, perspectives, and unique identities.

Requirements

Strong organizational and inventory management skills.
Demonstrate professionalism, sound judgment, and respectful communication in all interactions with clients, vendors, coworkers, and supervisors while representing Phipps at events.
In-depth knowledge of liquor control policies and bar operations.
Proficiency in maintaining accurate accounting records.
Strong computer skills.
Ability to manage multiple priorities and ensure timely delivery of services for events.
Self-motivated, disciplined, dependable, and able to work with limited supervision.
Ability to prioritize and work independently.
Ability to provide own transportation to perform principal responsibilities.
Will have occasion to work in or pass through any area of the Conservatory or growing houses.
Must hold a current Pennsylvania driver's license and be insurable by the Conservatory.
Must be RAMP certified by of the end of their 1st week of employment.
Must possess a valid driver’s license and be at least 21 years of age.

Nice To Haves

Associate or bachelor’s degree in business or relevant field preferred.
Previous experience in customer service or catering preferred.

Responsibilities

Engage effectively with team members, clients, and guests to ensure exceptional service and communication.
Manage all aspects of bar inventory, including liquor, beer, cocktail ingredients, and supplies, as well as placing and tracking orders.
Review invoices and ensure proper documentation for all purchases.
Conduct weekly inventory of beer, wine, and liquor; prepare comprehensive weekly and month-end inventory reports.
Maintain accurate accounting records for all bar-related transactions, including inventory purchases, sales, and event consumption.
Organize and maintain alcohol storage areas, including coolers and cages, to ensure a clean and efficient setup.
Prepare and update consumption sheets for events; coordinate alcohol inventory for individual events and submit final consumption sheets to the Accounting department.
Investigate inventory discrepancies and work with leadership and Finance to resolve variances.
Ensure all bars are fully stocked with the necessary items as per client orders.
Distribute beverage menus and guidelines to clients and staff as needed.
Uphold company standards for service quality, cleanliness, aesthetic presentation, and beverage quality.
Ensure compliance with all applicable liquor laws, RAMP requirements, organizational policies, and food and beverage safety standards. Facilitate regular and clear communication with and between bar staff, including vendor coordination and supply chain management.
Perform additional duties and responsibilities as assigned