Airport Asset Management Coordinator

City of Cleveland•3001 - Port Control, OH

13h

About The Position

The Airport Asset Management Coordinator manages the City of Cleveland’s asset management strategy for PC, laptop, and tablet hardware and associated software products and licenses. The role develops and maintains the asset management system and coordinates its planning, investigation, design, and documentation. It works across City departments to evolve the strategy and put it into practice, tracking citywide IT purchase orders and overseeing identification, inventory, control, reporting, movement, and disposal of IT property throughout its lifecycle. The coordinator maintains centralized capital-asset records, conducts physical inventories, verifies asset records and hardware configurations, and checks out equipment and software before delivery to end users. The position also oversees contract property closeout and coordinates General Fund IT training, including trainers, facilities, and scheduling. It provides annual operating-budget estimates and performs other related duties. The posting also describes document-control and facilities-modification responsibilities within the Department of Port Control. These include developing and administering document and data management processes; maintaining records, databases, logs, and reports; managing documents in Procore and other department applications; supporting document retrieval and retention; training staff on document-control procedures; and coordinating document requirements and change management with other sections and contractors. The coordinator oversees the Facilities Modification Permit process, from receiving and distributing applications for technical review through issuing notices to proceed, coordinating project inspections, and collecting and archiving as-built drawings. The role also coordinates integration of as-built information into building models, collaborates with leadership on standard operating procedures and policies, and promotes occupational health and safety compliance.

Requirements

Bachelor’s degree in Computer Science, Business Administration, Logistics, or a related field from an accredited four-year college or university; the posting allows two years of an equivalent combination of education, training, and experience to substitute for each year of college education lacking.
Four years of full-time paid experience in asset management.
Computer proficiency and experience setting up PC hardware and loading PC software.
Proficiency in Microsoft Office, particularly Excel and PowerPoint.
Ability to lift and carry at least 50 pounds.
Valid State of Ohio Driver’s License.
Must successfully complete a TSA 10-year fingerprint-based Criminal History Records Check, employment background check, and Security Threat Assessment.
Must pass a pre-employment physical and drug test.
Availability for on-call support and occasional after-hours work for critical system maintenance.

Nice To Haves

Project management experience is desirable.
Five years of full-time paid experience working in an airport environment.
Experience with project management tools, business writing, research, and professional communication, including white paper summaries, presentations, and charts or graphs.

Responsibilities

Manage implementation and ongoing development of the City of Cleveland’s asset management strategy for PC, laptop, and tablet hardware and related software and licenses.
Develop and maintain the asset management system, including its planning, investigation, design, coordination, and documentation.
Work across City departments to evolve the asset management strategy and translate it into action.
Log and track purchase orders for citywide information technology hardware and software.
Oversee disclosure of excess property, requests for disposal instructions, and disposal of City property.
Ensure City hardware, software, and other resources are properly identified, inventoried, controlled, and reported throughout their lifecycle.
Oversee movement of City information technology property and maintain centralized records for capitalized items.
Verify asset records through physical inventories and verify hardware configurations and setup before checking out equipment and software for end users.
Maintain an inventory of installed hardware and software and oversee property closeout for contracts.
Coordinate, schedule, and oversee content and delivery methods for General Fund IT training initiatives; coordinate trainers, training facilities, and class schedules; and maintain a list of substitute trainers.
Prepare annual operating-budget estimates and identify expected budget impacts.
Develop and implement document and data management solutions focused on document control, records management, and retention.
Administer document and data management applications and establish procedures and guidelines for document management and retention.
Perform quality assurance and control checks to ensure documents and data are classified and stored properly.
Receive, track, and monitor documents; register documents; maintain databases; and produce logs, transmittals, and other reports.
Enter data and produce reports using standard office automation and department-specific applications; handle routine correspondence related to the area of responsibility.
Maintain knowledge of record-retention requirements and verify retention, long-term storage, or disposal requirements for documents.
Assist customers with document retrieval and train staff and workforce on document-control policies and procedures.
Coordinate document requirements, retrieval, and change management with other sections and contractors.
Promote compliance with occupational health and safety policies and procedures and prepare accident and injury reports as necessary.
Extract or enter data in Procore Construction Management and manage documents in Procore and other Department programs.
Oversee the Facilities Modification Permit process, including receiving applications and supporting documents, distributing them for technical review, resolving questions or comments, and collecting information needed to issue a Notice to Proceed.
Issue Notices to Proceed, coordinate project oversight with inspectors, and ensure work is completed according to the approved scope.
Collect and archive as-built drawings and coordinate integration of as-built information into building models.
Collaborate with leadership on developing and implementing standard operating procedures and policies.
Perform other job-related duties as required.