Aircraft Parts & Materials Specialist

Aery Aviation•Newport News, VA

12d•Onsite

About The Position

The Aircraft Parts & Materials Specialist is responsible for maintaining accurate inventory and supporting the control, storage, issue, return, and movement of aircraft parts and materials in an FAA Part 145 repair-station environment. The role supports inventory accuracy, material traceability, work-order readiness, cores, rotables, receiving, shipping, and other Materials Department functions. It reports to the Materials Lead and works closely with Procurement, Planning, Maintenance, and Quality. The position maintains inventory records in Quantum MX, supports parts transactions and work-order material readiness, and ensures aircraft materials are properly documented and traceable. It also supports warehouse operations and compliance with FAA Part 145, company quality, inventory-control, and material-handling procedures. This is an hourly, full-time, onsite role.

Requirements

Three or more years of aviation materials, inventory, warehouse, parts, or supply-chain experience.
Experience performing inventory transactions, cycle counts, and discrepancy research.
Experience reviewing aircraft material records and traceability documentation.
Strong attention to detail and organizational skills.
Experience using an ERP or inventory-management system.
Proficiency with Microsoft Office.
Ability to safely lift, move, and store aircraft parts and materials.

Nice To Haves

FAA Part 145 or Part 135 experience.
Experience with Quantum MX.
Knowledge of Certificates of Conformance, FAA Form 8130-3, and aircraft-parts traceability requirements.
Experience with serialized parts, cores, rotables, repairable components, and exchanges.
Experience with shelf-life, HAZMAT, tooling, and calibration controls.
Forklift certification or the ability to become certified.

Responsibilities

Maintain accurate aircraft parts and materials inventory in Quantum MX; perform cycle counts, physical inventories, and reconciliations.
Research and resolve inventory discrepancies, quantity differences, and location errors; maintain accurate item and bin information and assist with item-master cleanup.
Support inventory min/max levels and replenishment recommendations; identify excess, obsolete, unidentified, or slow-moving inventory; maintain organized storage locations.
Issue parts and materials to authorized work orders and process returned, unused, repairable, and unserviceable material.
Verify part number, quantity, condition, serial number, lot number, and documentation during issue and return transactions; maintain traceability across physical parts, inventory records, work orders, and supporting records.
Stage and kit materials for aircraft work orders, respond to parts-counter requests, provide material-status updates, and assist with material transfers between locations and operating sites.
Ensure parts and materials have required documentation, including Certificates of Conformance, FAA Form 8130-3, packing slips, receiving records, and other applicable traceability documents.
Review documentation for completeness, legibility, and correct association with parts; upload and maintain records in Quantum MX or the designated records system.
Prevent issue of parts with missing, incomplete, mismatched, or questionable documentation; report discrepancies and support correction of historical inventory records.
Support internal, customer, Quality, and FAA audits involving material records and traceability.
Maintain location, condition, serial number, and status records for cores and rotable components; identify, segregate, and move repairable parts.
Coordinate with Procurement regarding components requiring repair, overhaul, exchange, inspection, or return; track removed components through shipment or return to inventory.
Support core returns and reconciliation of core and rotable inventory while preserving links to work orders and applicable records.
Assist with receiving, shipping, warehouse organization, material movement, and tool-room and calibration inventory activities when required.
Ensure materials are properly labeled, stored, identified, and protected; maintain serviceable, unserviceable, quarantine, shelf-life, and HAZMAT segregation requirements.
Follow FAA Part 145, company quality, inventory-control, and material-handling procedures; segregate and report damaged, expired, unidentified, improperly documented, or nonconforming material.
Work with Quality and Procurement to resolve documentation and traceability discrepancies before materials are accepted or issued.