AIM Administrator

North40 Outfitters•Spokane Valley, WA

5d•Onsite

About The Position

The AIM Administrator is responsible for the daily execution, construction, and digital verification of all AIM-related inventory activities across all locations. This role is primarily desk-based initially and serves as the operational engine behind inventory journal creation, count assignment, and compliance verification within D365.

Requirements

Knowledge of POS systems and applications (e.g. Epicor, D365)
Knowledge of computers and Windows programs: Outlook, Excel, Word, etc.
Basic mathematical applications and accuracy
Principles and processes for providing customer service
Communication techniques to convey and obtain information
Proper business communication with coworkers and customers
Able to communicate clearly and timely with internal managers and team members
Work independently and plan and execute priorities
Multi-tasking and prioritizing
Excellent reliability and attendance, diligence and focus on producing results while on the clock
Showing initiative while also possessing tact to work in various environments
Demonstrating courtesy and cooperation
Attentiveness to others
Maintaining confidentiality
Showing enthusiasm
Presence at the job and ability to perform the job are essential functions
Use of arm, abdominal and lower back muscles to stand in one spot for prolonged periods.
Must be able to walk and reach and lift up to 30 pounds on a frequent basis and greater on an infrequent basis and spend 100% of work time standing and moving.
Strong working knowledge of D365 inventory journals and systems
High attention to detail and data accuracy
Ability to manage large volumes of assignments across multiple locations
Strong organizational and prioritization skills
Proficiency in Excel and reporting tools
Clear and concise communication

Responsibilities

Build, assign, and manage all inventory journals in D365 for all locations
Create and distribute: Weekly 100 Moving Targets counts, Weekly 10 Yard Target counts, Monthly vendor count lists, Special request counts from Purchasing, Operations, Distribution, or Risk & Administration
Maintain and manage the annual vendor count calendar in partnership with Purchasing and Risk
Ensure all counts are properly scheduled, assigned, and completed within required timeframes
Review and digitally verify all LPIS work from the previous day
Identify anomalies, trends, and inconsistencies in count results
Flag discrepancies and escalate concerns to the AIM Lead
Monitor completion rates and adherence to assigned count schedules
Ensure proper use of inventory journals and adherence to AIM standards
Maintain accuracy of inventory records through proper journal structure and assignment
Track completion and compliance metrics across all locations
Support analysis of shrink trends by ensuring clean and reliable data inputs
Assist in preparing data summaries for AIM Lead review
Act as the central coordination point for all count-related requests
Communicate clearly with LPIS teams regarding assignments and expectations
Support LPIS with clarification on count requirements and system usage
Route operational or performance issues to AIM Lead
Responsible for safe travel in company vehicles.
Scheduling audits, making hotel arrangements, tracking receipts, and making the best possible use of travel time.